Executive Assistant – (Real Estate Law Firm)

Ignite Talent Solutions; Mississauga; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support the Managing Partner in a dynamic law firm. This role involves managing a variety of tasks, including calendar management, travel coordination, and email organization, while maintaining confidentiality and professionalism. The ideal candidate will thrive in a fast-paced environment and possess strong communication and organizational skills. This opportunity offers a competitive compensation package and a supportive team culture that values diversity and inclusion. If you're ready to take on a pivotal role in a growing firm, this position is for you!

Benefits

Competitive compensation package

Benefits package

Diversity and inclusion initiatives

Dynamic work environment

Qualifications

• Minimum 2 years of experience as an Executive Assistant.
• Proficiency in MS Office Suite and strong attention to detail.

Responsibilities

• Manage calendar, scheduling, and travel arrangements for the Founder.
• Serve as the primary contact for internal and external inquiries.

Skills

Communication Skills

Organizational Skills

Attention to Detail

Time Management

Confidentiality

Education

2+ years of experience in a similar role

Tools

MS Outlook

MS Word

MS PowerPoint

MS Excel

Job description

Executive Assistant – (Real Estate Law Firm)

Job description

Our client is a growing law firm in Etobicoke. They are seeking a highly motivated self-starter with exceptional communication and organizational skills to work as an Executive Assistant to the Managing Partner of the firm.

Your new role

In this newly created role, you will be responsible for managing and organizing all aspects of the Founder's affairs (business and personal). You will lead calendar management, planning, and scheduling; act as a gatekeeper to prioritize meetings and manage scheduling conflicts. You will be responsible for email management and organization: screening, flagging, and responding when appropriate on behalf of the Founder. Coordinate all travel arrangements, including hotel reservations, car service, and restaurant reservations. In this role, you will also serve as the primary point of contact for internal and external inquiries on all matters pertaining to the Head of School Founder. You will also serve as a seamless extension of the Founder while exercising confidentiality, tact, composure, and discretion.

What you will need to succeed

To be considered for this position, you must have a minimum of 2 years of experience in a similar role. You will bring with you a strong work ethic, strong attention to detail, sound judgment, the ability to work in a fast-paced environment, and a high degree of confidentiality. Proficiency in MS Outlook, Word, PowerPoint, and Excel is required. The successful candidate should also possess a valid G driver's license.

What you will get in return

This is an exciting opportunity to be part of a business that invests heavily in the growth and well-being of their employees. You will be part of a team that puts diversity and inclusion at its core. You will be welcomed into a very dynamic close-knit environment. The firm offers a very competitive compensation and benefits package.

What you need to do now

If you are interested in this role, click 'apply now', or call us now at 647 370 8488 for a confidential discussion.