Executive Assistant / Personal Assistant

Live Nation Entertainment Inc; California; Hybrid; CAD 107,000 - 114,000; Full time

Benefits offered by this job

Health benefits

Concert tickets

401(k) with company match

Family support programs

Career development & tuition reimburse

Job summary

Live Nation Entertainment is seeking an exceptional Executive Assistant to support a high-level music executive across business and personal responsibilities. This fast-paced role requires extreme organization, proactivity, discretion, and the ability to manage a dynamic schedule.

You will coordinate a busy calendar, arrange meetings, travel, and personal logistics, and collaborate with teams and vendors. The position is based in Beverly Hills with remote consideration, offering $75,000–$80,000

Qualifications

• 3 to 4 years of experience directly supporting a high-level executive, founder, entrepreneur, celebrity, or other high-profile/demanding principal
• Demonstrated ability to manage complex schedules and multiple priorities simultaneously
• Strong organizational and time-management skills
• Excellent judgment and discretion
• Experience managing both professional and personal/family logistics
• Experience working in a fast-paced, high-demand environment
• Ability to be available outside traditional business hours when needed

Responsibilities

• Managing an extremely busy and constantly changing calendar
• Scheduling and coordinating meetings, calls, appointments, and commitments
• Managing personal and family schedules and logistics
• Making restaurant, hotel, travel reservations
• Working with a travel agent to coordinate domestic and international travel
• Managing itineraries and making sure all logistics are handled smoothly
• Keeping track of appointments, deadlines, commitments, and follow-ups
• Communicating with executives, clients, vendors, staff, friends, family members, and other contacts as needed
• Handling last-minute changes and time-sensitive requests calmly and efficiently
• Researching and solving problems quickly when something unexpected comes up
• Anticipating potential scheduling conflicts or logistical issues before they become problems
• Helping keep both the executive’s professional and personal life organized and running smoothly
• Handling sensitive and confidential information with complete discretion
• Taking ownership of tasks from start to finish without needing constant direction

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Job description

WHO ARE WE

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.

THE ROLE

We are looking for an exceptional Executive Assistant / Personal Assistant to support a high-level music executive across both business and personal/family responsibilities.

This is a fast-paced, high-touch role for someone who is extremely organized, proactive, resourceful, discreet, and comfortable managing a constantly changing schedule. The ideal candidate has experience working directly for a high-level executive, entrepreneur, founder, or similarly demanding principal and understands how to anticipate needs rather than simply react to requests.

WHAT THIS ROLE WILL DO

You will be responsible for managing and coordinating a wide range of business and personal logistics, including:

• Managing an extremely busy and constantly changing calendar
• Scheduling and coordinating meetings, calls, appointments, and commitments
• Managing personal and family schedules and logistics
• Making restaurant, hotel, travel reservations
• Working with a travel agent to coordinate domestic and international travel
• Managing itineraries and making sure all logistics are handled smoothly
• Keeping track of appointments, deadlines, commitments, and follow-ups
• Communicating with executives, clients, vendors, staff, friends, family members, and other contacts as needed
• Handling last-minute changes and time-sensitive requests calmly and efficiently
• Researching and solving problems quickly when something unexpected comes up
• Anticipating potential scheduling conflicts or logistical issues before they become problems
• Helping keep both the executive’s professional and personal life organized and running smoothly
• Handling sensitive and confidential information with complete discretion
• Taking ownership of tasks from start to finish without needing constant direction

WHAT THIS PERSON IS

• Highly organized - you naturally keep track of details, deadlines, schedules, and moving pieces
• Proactive - you anticipate what needs to happen next instead of waiting to be asked
• Resourceful - when you encounter a problem, you figure it out
• Extremely detail-oriented - small details matter to you
• Responsive and reliable - you understand that timely communication is critical in this role
• Calm under pressure - last-minute changes and unexpected requests don’t rattle you
• Flexible - you are comfortable with a schedule that doesn’t always fit neatly into traditional business hours
• Thick-skinned - you can handle a demanding environment and direct communication without taking things personally
• Low ego - you’re focused on getting things done, not on titles or recognition
• Discreet and trustworthy - you understand the importance of confidentiality
• A strong communicator - you know how to communicate clearly, efficiently, and professionally
• A problem solver - you don’t come back with “I can’t”; you come back with solutions and options

REQUIREMENTS

• 3 to 4 years of experience directly supporting a high-level executive, founder, entrepreneur, celebrity, or other high-profile/demanding principal
• Demonstrated ability to manage complex schedules and multiple priorities simultaneously
• Strong organizational and time-management skills
• Excellent judgment and discretion
• Experience managing both professional and personal/family logistics
• Experience working in a fast-paced, high-demand environment
• Ability to be available outside traditional business hours when needed

Schedule: Flexible / non-traditional hours, including early mornings, evenings, and occasional weekends

Location: Office is based in Beverly Hills; remote considered

The expected compensation for this position is: $75,000.00 USD - $80,000.00 USD

BENEFITS & PERKS

Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:

HEALTH : Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

YOURSELF : Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

WEALTH : 401(k) program with company match, stock reimbursement program

FAMILY : New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support

CAREER : Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment

OTHERS : Volunteer time off, crowdfunding match

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality,or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.