Executive Assistant (Part-Time)

Canadian Solar Inc.; Nova Scotia; Hybrid; CAD 20,000 - 40,000; Part time

Job summary

A leading energy storage company in Nova Scotia is seeking a part-time Executive Assistant to support the Vice President, Commercial. The role involves managing administrative tasks, coordinating travel, and supporting the Inside Sales team. Ideal candidates should be organized, proactive, and possess strong communication skills, with proficiency in Microsoft Office tools.

Benefits

Comprehensive benefits package

Performance bonus based on achievement

Qualifications

• 4-6 years of experience in an administrative or executive support role.
• Proficiency in Microsoft Office, especially Excel and PowerPoint.
• Ability to work a flexible, part-time schedule.

Responsibilities

• Coordinate travel itineraries and logistics for the Vice President.
• Organize and submit expense reports accurately.
• Draft, proofread, and format documents and reports.

Skills

Organizational Skills

Communication

Data Analysis

Microsoft Excel

Microsoft PowerPoint

Job description

e-STORAGE is a subsidiary of Canadian Solar and a leading company specializing in the design, manufacturing, and integration of battery energy storage systems for utility-scale applications. The Company offers its own proprietary LFP battery solution, comprehensive EPC services, and innovative solutions aimed at improving grid operations, integrating clean energy, and contributing to a sustainable future. e-STORAGE has successfully implemented over multiple GWh DC of battery energy storage solutions in various locations, including North and South America, the United Kingdom, Australia, and East Asia. This significant accomplishment solidifies e-STORAGE's position as a key player in the global energy storage integration industry. Currently, the Company operates two fully automated, state-of-the-art manufacturing facilities with an annual production capacity approaching 20 GWh. e-STORAGE is fully equipped to continue providing high-quality, scalable energy storage solutions and contribute to the widespread adoption of clean energy.

Department : Business Development

Entity : CS e-Storage

Reports To : Vice President, Commercial

Location : Nova Scotia, Canada

Position Summary

We are seeking a highly organized and proactive Part-Time, Temporary Executive Assistant to support the Vice President, Commercial. This role is ideal for someone who can efficiently manage administrative tasks while adapting to a flexible, part-time schedule. The Executive Assistant will assist with travel coordination, expense organization, scheduling, and occasional support to the Inside Sales team in preparing reports and presentations. This is a 12-month contract position requiring availability 2-3 days per week with flexibility for limited hours during each day.

Key Responsibilities

• Coordinate travel itineraries, accommodations, and logistics for the Vice President to ensure seamless travel experiences.
• Organize and submit expense reports accurately for timely reimbursement.
• Assist with calendar management, including scheduling meetings, appointments, and resolving conflicts.
• Support a hybrid work environment, with an office presence about 50% of the time.
• Provide administrative support in a collaborative workspace in Nova Scotia.
• Handle confidential information with discretion.
• Act as a liaison between the Vice President and internal / external stakeholders to maintain effective communication.
• Draft, proofread, and format documents, reports, and correspondence with accuracy and professionalism.
• Prioritize and manage tasks for the Vice President to ensure alignment with business objectives.
• Conduct research and analysis on topics requested by the Vice President, delivering insights and recommendations.
• Use advanced Microsoft Excel and PowerPoint skills to create and manage reports, presentations, and other documents.
• Work with the Inside Sales team to prepare reports, analyze data, and develop presentations that support sales activities and strategic initiatives.

Requirements

• 4-6 years of experience in an administrative or executive support role, focusing on travel coordination, expense management, and scheduling.
• Proficiency in Microsoft Office, especially Excel and PowerPoint, with intermediate to advanced skills.
• Experience in data analysis, report generation, and presentation creation.
• Ability to work a flexible, part-time schedule, including an in-office presence as needed.
• Strong verbal and written communication skills, with the capability to interact professionally with colleagues, vendors, and senior management.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities simultaneously.

Canadian Solar offers a competitive salary plus fully comprehensive benefits and performance bonus package based on an annual objective achievement.

Canadian Solar Inc. is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.