Executive Assistant & Office Manager - Eng. / Span. - Vancouver

Michael Page International (Canada); Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading Global Infrastructure Construction Management firm is seeking an experienced administrative professional to manage executive schedules and coordinate events. This role involves a variety of tasks from travel arrangements to HR support, ensuring smooth office operations while maintaining high levels of confidentiality. Ideal candidates will have strong communication skills and over five years of experience.

Benefits

Bonus

Benefits & RRSP Match

Excellent Long-term career opportunity

Admired corporate culture

Qualifications

• At least 5+ years of experience in a similar role.
• Bilingualism in Spanish is a plus, but not required.
• Demonstrates high level of confidentiality and integrity.

Responsibilities

• Manage executive schedules and coordinate events across time zones.
• Assist with daily administrative tasks and IT support.
• Supervise reception area and ensure smooth office operations.

Skills

Customer service orientation

Communication skills

Organizational skills

Attention to detail

Job description

• Work with a Global Infrastructure Firm of superior quality!

About Our Client

Our client is a reputable Global Infrastructure Construction Management and Consulting firm working on large scale Civil & P3 projects across the globe with a specialization on sustainability.

Job Description

Manage executive schedules, coordinate events / meetings across multiple time zones, and assist with daily administrative tasks.

Organize meetings, conferences, and events, handling logistics, catering, invitations, and budgeting.

Prepare confidential correspondence and complex documents, respond to routine communications, and maintain office databases and files.

Coordinate domestic and international travel arrangements, process travel approvals and invoices.

Prepare expense reports and reimbursements, and reconcile the corporate credit card.

Assist with IT support for video conferences and phone systems, maintain office equipment, and manage supply inventory.

Support HR with onboarding new employees and organize office social events.

Supervise the reception area, ensuring smooth office operations and excellent guest support.

Manage office-related invoices and collaborate with building management for maintenance, security, and office space planning.

Ensure compliance with safety regulations and contribute to office-related projects.

Collaborate with Office Managers across locations and perform other duties as needed.

MPI does not discriminate on the basis of race, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, or based on an individual's status in any group or class otherwise protected under applicable human rights legislation. MPI encourages applications from minorities, women, the disabled and all other qualified applicants

The Successful Applicant

At least 5+ years of experience in a similar role.

Strong customer service orientation, with a focus on both internal and external clients.

Exceptional communication skills, both written and verbal. Bilingualism in Spanish is a plus, but not required.

Ability to build and maintain positive relationships at all organizational levels.

Highly organized with a keen attention to detail.

Demonstrates a high level of confidentiality and integrity.

Skilled in collaborating with a diverse team and engaging with all levels within the organization.

What's on Offer

• Bonus
• Benefits & RRSP Match
• Excellent Long-term career opportunity
• Be part of an admired corporate culture
• DON'T MISS OUT APPLY TODAY!

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