Executive Assistant & Office Manager

Lassonde; Kelowna; On-site; CAD 55,000 - 62,000; Full time

Job summary

A leading company in Canada seeks a Human Resources Manager to join their team in Kelowna. This position involves providing executive support, managing office operations, and ensuring effective communication within the department. The ideal candidate will possess a Bachelor's Degree with 5-7 years of experience and excellent organizational skills.

Benefits

Competitive salary

Group insurance plan

Pension plan with employer contributions

Employee and family assistance programs

Recognition and wellness programs

Qualifications

• 5-7 years of general office experience, preferably in executive support.
• Excels in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Liaising with internal/external contacts for executive support.
• Coordinating travel arrangements and preparing expense reports.
• Managing office planning and ordering supplies.

Skills

Communication

Organizational Skills

Attention to Detail

Education

Bachelor’s Degree or Diploma in Business Administration

Tools

Microsoft Office

Job description

Relevant to the Human Resources Manager, the person is a member of the Human Resources department.

Job advantages

• A competitive salary with opportunities for advancement and career development.
• Access to a group insurance plan & a pension plan with employer contributions.
• Employee and family assistance programs.
• Recognition & wellness programs for employees.

Key activities

• Executive Support :

Liaising with internal and external contacts on behalf of President and / or Senior Leadership team members to coordinate meetings, respond to any incoming correspondence and facilitate special projects as required.

• Preparing correspondence (presentations, reports, etc.) for internal and external meetings.
• Coordinating all travel arrangements.
• Preparing expense report reconciliations.
• Coordinating certificates of insurance.
• Office Management :

Managing office planning.

• Ordering office supplies.
• Distributing mail and general voicemail message.
• Preparing waybills and FDA documentation.
• Coordinating company vehicule usage.
• Administering company fob program.

Required training and experience

• Bachelor’s Degree or Diploma in Business Administration and / or relevant business experience.
• 5-7 years of general office experience (executive support preferred).
• Excels in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Skills sought

• Excellent communication and organizational skills with ability to prioritize multiple projects while maintaining attention to detail.
• Motivated, focused and accountable for results.

Lassonde, all in good taste!

Working at Lassonde is about being involved, giving meaning to your work and doing things right. And that’s because Lassonde takes care of its people. Choosing Lassonde means joining a century-old company founded in Quebec that embodies strong values such as respect and integrity. It also means finding a family spirit at the heart of a North American company, thriving alongside dedicated people and being proud of the tasty, quality products that we offer our clients and consumers. At Lassonde, anything is possible.

Work location

Kelowna, British Columbia, Canada

Published date

May 1, 2025

Type of position

Permanent

Schedule Type

Full-time

55-62,000 / year

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