Executive Assistant/Office Manager

About Staffing Ltd.; Calgary; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

Join a reputable not-for-profit organization in Calgary as an Executive Assistant/Office Manager. This temporary role involves supporting the President and CEO, managing office tasks, and ensuring seamless operations. Ideal candidates will have strong communication skills and at least 5 years of administrative experience, working in a collaborative environment. A hybrid work setup allows for flexibility in your schedule.

Qualifications

• Minimum of 5 years’ administrative experience required.
• Office Management and/or Executive Assistant experience is an asset.
• Event Planning experience is advantageous.

Responsibilities

• Support the President and CEO with calendar management and travel arrangements.
• Collect and organize legal and HR documents.
• Develop and document company policies/procedures.
• Maintain office cleanliness and organize mail.

Skills

Communication Skills

Professionalism

Organization

Attention to Detail

Customer Oriented

Flexibility

Problem-Solving

Education

Post-secondary in Business Administration

Job description

Connecting you to Administration jobs in Calgary!

ABOUT STAFFINGrecruiters are Alberta’s experts in connecting candidates withAdministrationjobs. We focus on temporary, direct hire and temporary-to-direct hire placements in the corporate, industrial, management, and technical fields. We specialize in providing solutions for organizations that urgently need positions filled or that require confidentiality, which means you receive exclusive access to opportunities often unavailable anywhere else.

About Staffing’s recruitment specialists believe in a human-to-human approach to hiring. We read your resume, conduct person-to-person interviews, and make our matches to jobs based on what will benefit both the employee and the employer. As Master’s at Matching Culture , we can connect you with an extensive network of reputable employers. We evaluate each employer’s expectations, opportunities, and qualification and skill requirements, as well as their corporate culture. We use this information to do our best to place you in a position that aligns with your goals, motivations, personality, and values.

Job ID:41892

Job Type:Temporary

Category:Administration

Our not-for-profit client is looking to bring on anExecutive Assistant/Office Managerto help setup, coordinate and streamline their office, and directly support the new President and CEO.

Working with a distinguished board and donor base, this person will be professional, articulate and possess impeccable verbal and written communication skills. The ideal candidate will be detail orientated, organized, big-picture thinking and always strive for the whole team to be ahead of the curve.

This is a great opportunity to join a collaborative, fun, and purpose-driven group who are seeking temporary support to get their office up and running before the new year. If you’re a supportive individual who loves organization and office set-up, apply today!

Duties and Responsibilities:

The key job functions are:

• Supporting the President and CEO with calendar management, travel arrangements, internal/external correspondence, board planning, etc.
• Collecting and organizing legal and HR documents, templates, and contracts
• Developing and documenting company polices/procedures
• Proofing external communication
• Coordinating company and team events
• Ordering and keeping a running inventory of all office supplies
• Organizing incoming/outgoing mail and couriers
• Maintaining office cleanliness
• Setting up office equipment and liaising with third party IT providers
• Triage and support responding to emails and voicemails
• Light bookkeeping and expense support
• Database entry and support
• Other duties as assigned

Education:

• Post-secondary in Business Administration or related field is preferred

Experience:

• A minimum of 5 years’ administrative experience is required
• Office Management and/or Executive Assistant experience is an asset
• Event Planning experience is an asset

Skills:

• Strong written and verbal communication skills
• Professionalism and discretion
• Personable and friendly demeanour
• Strong attention to detail and great organization
• Customer oriented
• Able to work autonomously as well as part of a team
• Flexible and adaptable in nature, able to shift priorities at any given time
• Big picture thinker
• Proactive, able to anticipate needs and solve problems before they arise

Base Salary: $24 – 25 per hour

• Based on experience

Work Hours:

• 37.5 hours per week
• 9:00 AM – 5:00 PM
• Monday to Friday
• Hybrid work environment after initial orientation period (Mon, Wed, Thurs required in office)

Remote Work:

• This is a hybrid position. You will work 3 days in office, and 2 days remote.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

The About Staffing Team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.

Equity. Diversity. Inclusion.At About Staffing EDI has always been a business priority and is continually upheld in our business practices. We accept applications from everyone, and pride ourselves on being an equal opportunity employer.

We are inclusive, we listen and treat others with respect and sincerity, no matter the visible or invisible differences. We are committed to fostering an environment where everyoneisheard and valued.You Be You—we insist.

More on About Staffing

Since 1996, About Staffing has been connecting exceptional candidates with Canada’s greatest employers from all industries and sectors. We take pride in making meaningful workplace connections and invite you to join the About Staffing community of professionals.

Frequently Asked Questions

What happens after I apply?

Our Recruitment Team will be notified once you have submitted your resume. They will review your resume against our current job postings. If you meet the employer’s requirements, a recruiter may be in touch to begin the recruitment process.

If you don’t hear from us, do not be alarmed. A recruiter will keep your resume on file for future opportunities. If and when a position vacancy becomes available and you meet the requirements, a recruiter will reach out to begin the recruitment process.

Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on. We are constantly posting administrative jobs so check back with us regularly.

Please reference Job ID: 41892in your application.