Executive Assistant/Office Administrator

TalentSphere Staffing Solutions; City of Langley; Hybrid; CAD 50,000 - 75,000; Full time

Job summary

A staffing solutions company in Metro Vancouver is seeking an Executive Assistant/Office Administrator to support day-to-day operations. The ideal candidate will have a minimum of 4 years of experience in an administrative role, excellent communication skills, and proficiency in Microsoft Office. This hybrid role offers a salary range of $50-75,000 depending on experience.

Qualifications

• 4+ years of experience in an administrative role.
• Must have a valid driver’s license and own vehicle.
• Ability to communicate clearly in English.

Responsibilities

• Provide project administrative support to management.
• Manage calendars and book appointments.
• Prepare and issue invoices and contracts.

Skills

Communication skills

Attention to detail

Time management

Teamwork

Proficiency in Microsoft Office Suite

Tools

Microsoft Office Suite

Database Management

Job description

Executive Assistant/Office Administrator
Reporting to the President & CEO, the Executive Assistant contributes to the efficient day-to-day operations.
Hybrid (Langley office/home/site visits)
$50-75,000 base depending on experience

RESPONSIBILITIES
The Executive Assistant/Office Administrator is required to perform a range of duties including, but not limited to:

OFFICE ADMINISTRATION

• Provide project administrative support to management
• Calendar Management
• Run errands, book appointments as necessary
• Preparation, editing and issuance of invoices, contracts and other documents as required
• Setting up and posting job opportunities
• Social media management
• Sort incoming mail, and deliveries for distribution
• Prepare and send outgoing mail, and packages
• Monitor incoming general e-mails
• Relay voice mail, general inquiries
• Data entry and upkeep of the organization's databases, ensuring a high level of accuracy
• Responsible for booking the meetings, appointments and events as required
• Maintain the maintenance records/logs for Corporate Automobiles
• Maintain and order and pick up office supplies, marketing materials
• Other duties may be assigned as necessary.

QUALIFICATIONS

• This is a hybrid role, with 1-2 days in office or as required, must have the capability for a home office set-up and be willing to travel as necessary to run errands.
• The ability to communicate clearly and professionally in English is required.
• MUST have a valid driver’s license and own vehicle
• MUST have a minimum of 4 years of experience
• MUST have a commitment to attention to detail in all facets of work – this is ESSENTIAL.
• Advanced Proficiency in the use of computer programs for: Microsoft Office Suite (Word, Outlook, Excel & One Note,Database Management & Internet
• Proficiency in the use of office equipment:
• Computer, Voice messaging systems, Fax, Photo copier

The Executive Assistant/Office Administrator will demonstrate competence in the following areas:

Relationships: Maintain positive working relationships with others, both internally and externally.
Communication: Excellent oral and written communication skills.
Needs Assessment: Anticipate, understand, and respond to the needs of the President and other clients as required to meet or exceed their expectations.
Teamwork: Work cooperatively and effectively to set goals, resolve problems, and make decisions to enhance organizational effectiveness; ability to undertake self-directed tasks when necessary.
Organization: Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions in office or working hybrid.

If this opportunity for the role of Executive Assistant/Office Administrator sounds like a fit for you, please hit apply!
Please note only those selected for interview will be contacted.