Executive Assistant - NSH Innovation Hub

the Opportunity; Halifax; On-site; CAD 60,000 - 80,000; Full time

Job summary

A prominent health service provider in Halifax seeks an Executive Assistant to provide comprehensive executive-level support. The ideal candidate will have extensive leadership and organizational skills, along with a background in healthcare administration. Responsibilities include managing the Managing Director's schedule, supporting strategic priorities, and ensuring coordination among administrative teams. The role offers a full-time position with competitive pay from $27.46 to $34.32 hourly.

Benefits

Health insurance

Dental coverage

Defined benefit pension plan

Qualifications

• 5-7 years of executive level support experience.
• Ability to manage complex and confidential information.
• Advanced skills in modern office practices and technologies.

Responsibilities

• Provide executive-level support to Managing Director and Senior Medical Director.
• Manage and coordinate administrative tasks across the organization.
• Support leadership within administrative staff for consistency in processes.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Education

Post-Secondary diploma in office administration

Undergraduate degree in a related field

IAAP certification

Job description

Req ID : 203930

Location : Central Zone Innovation Hub - Nova Centre

Department : RSH Health innovation Hub CC

Type of Employment : Permanent Hourly FT ( 100% ) x 1

Management / Non Union P osition

Posting Closing Date : 23-Jun-25

Nova Scotia Health is the largest provider of health services in Nova Scotia with some specialized services also offered to clients throughout Atlantic Canada. Were on a mission to achieve excellence in health healing and learning through working together which is reflected in the hospitals health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic tertiary and quaternary care as well as continuing care primary health care public health and mental health and addictions. Join a diverse team of innovators collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe theres a place here for everyone to call home from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means youll have the time to explore discover and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Managing Director and the Senior Medical Director Innovation; the Executive Assistant provides confidential and comprehensive executive-level support. This includes responsibility and accountability for the overall effective management and coordination of the Managing Director the Senior Medical Director and the Nova Scotia Health Innovation Hub.

Requiring a strong level of independence and demonstrating advanced communication relationship building organizational and critical thinking skills the Executive Assistant enables and supports administrative aspects of provincial operations with a proactive approach supporting the Managing Director and Senior Medical Director to focus on strategic priorities and achievement of goals and objectives.

The Executive Assistant contributes and supports leadership to the administrative assistants within the zone in terms of all administrative activities procedures and guidelines to enable consistency and standardization across the organization.

About You

We would love to hear from you if you have the following :

• Post-Secondary diploma in a recognized office administration business administration or secretarial program
• Undergraduate degree in a related field is considered an asset
• International Association of Administrative Professionals (IAAP) certification is an asset
• 5-7 years of progressively responsible experience providing executive level support and office coordination and management preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders
• Exceptional leadership organizational and self-management skills reflecting the ability to perform and prioritize multiple tasks. Proven ability to manage complex and highly confidential information with discretion be adaptable to various competing demands and demonstrate the highest level of service and response
• Extensive knowledge of entire zone (including leaders staff physicians programs / services and geographical areas) operating in a matrix model
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and information and meeting technologies. Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information

Please ensure your resume is up to date and includes all relevant education experience training and certifications.

Hours

Permanent Full Time; 75 hours bi-weekly

Compensation and Benefits

27.46 - $34.32 Hourly

Successful candidates may be eligible for our benefits package which includes health dental travel long-term disability and life insurance coverage as well as a defined benefit pension plan.

Once Youve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

Nova Scotia Health is committed to being a workforce that is free of discrimination values diversity and is representative at all job levels of the people we serve. We encourage all qualified applicants who self-identify as Indigenous Black / African Nova Scotian Persons of Colour Foreign Nationals / Newcomers Persons with Disabilities 2SLGBTQIA to apply and self-identify.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 27 - 34