Executive Assistant Northland Power Inc. Location : Ontario Category : Administrative

Electricenergyonline; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading energy company in Toronto is seeking an Executive Assistant to support the CFO. The role involves managing schedules, coordinating meetings, and handling confidential information. Candidates should possess strong organizational and communication skills, with a bachelor's degree preferred. The position offers a hybrid work model, requiring four days in the office and one flexible work-from-home day.

Qualifications

• Proven experience as an executive assistant or in a similar administrative role.
• Strong organizational, communication, and interpersonal skills.
• High level of discretion and professionalism.

Responsibilities

• Manage and prioritize the CFO's calendar, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate meetings, including agenda preparation, logistics, and minutes.
• Handle confidential financial and business information with discretion.
• Support strategic initiatives and special projects as directed by the CFO.

Skills

Organizational skills

Communication skills

Interpersonal skills

Discretion

Methodical working

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Calendar management tools

Job description

As Executive Assistant, you will report directly to the CFO to provide high-level administrative support, ensuring efficient operation of the finance office. This role involves managing schedules, coordinating meetings, handling confidential information, preparing reports, and serving as a liaison between the CFO and internal / external stakeholders.

This role will be based in our Toronto Head Office. Additionally, this role will be 4 days in office per week, with one flexible day available for employees to work from home.

Key Responsibilities :

• Manage and prioritize the CFO's calendar, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate meetings, including agenda preparation, logistics, and minutes.
• Handle confidential financial and business information with discretion.
• Support strategic initiatives and special projects as directed by the CFO.
• Liaise with senior executives, board members, and external partners.
• Provide ad hoc reception relief.
• Work closely with the Corporate Services team to ensure process efficiencies and communication are shared.
• Assisting with planning and organizing internal events (e.g., town halls, coffee hours, company celebrations).
• Setting up event spaces, coordinating seating, equipment, and decorations as needed.
• Providing logistical support during events, including managing RSVPs and coordinating with IT on setting up audiovisual equipment (corporate events only.

Who You Are :

Methodical and organized : You naturally work in a methodical way and relish the opportunity to add structure and order to your work. This will help with the competing priorities you will be managing.

Collaborative : You build relationships seamlessly, and enjoy working as a team player to get things done.

Independent : You are an independent thinker and naturally set your own timescales and milestones to ensure you meet your objectives.

A strong communicator : You have the ability to communicate effectively with a diverse set of internal and external stakeholders. Your communication style ensures interactions with counterparties are conducted with clarity and professionalism.

Qualifications :

Proven experience as an executive assistant or in a similar administrative role.

Strong organizational, communication, and interpersonal skills.

High level of discretion and professionalism.

Proficiency in Microsoft Office Suite and calendar management tools.

Bachelor's degree or equivalent experience preferred.

Read the full posting.

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