Executive Assistant New New York, New York, United States

Sagard Holdings Inc.; Toronto; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

Sagard Holdings Inc., a multi-strategy alternative asset manager, is seeking a proactive Executive Assistant to support senior leaders in Toronto. This role involves managing daily operations, enhancing workflows, and ensuring seamless execution in a dynamic environment. Ideal candidates will have strong organizational skills and a minimum of 3-5 years’ experience in a similar role. Sagard embraces a hybrid work model and values diversity in the workplace.

Qualifications

• Minimum of 3-5 years experience supporting senior management.
• Excellent spoken and written English.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage daily operations for executives including scheduling and coordinating meetings.
• Act as gatekeeper and primary contact for stakeholders.
• Prepare meeting notes and support event organization for teams.

Skills

Organizational skills

Attention to detail

Communication skills

Problem-solving skills

Flexibility

Autonomy

Time management

Education

3-5 years of experience in a similar role

Tools

Google Workspace

CRM platforms (Affinity, Dealcloud)

Job description

Sagard Holdings (“Sagard”) is a multi-strategy alternative asset manager with professionals located in Canada (Montreal, Toronto), the US, Europe and Asia. Since 2016, Sagard has grown exponentially. Assets under management have expanded from US$500M to more than US$27B and Sagard’s team of diverse professionals has grown from 50 to more than 400 team members.

Sagard invests across four asset classes : private equity, credit, real estate, and venture capital. Sagard was founded by Power Corporation of Canada as a complement to its global investment holdings and serves as one of its key strategic priorities with strong, long-term growth objectives.

Sagard’s entrepreneurial DNA is palpable across our entire team and is a platform built by entrepreneurs, for entrepreneurs. Sagard looks to generate attractive returns by matching investment opportunities with flexible capital solutions and pairing entrepreneurs with teams that have deep industry knowledge. Sagard develops long-term partnerships and empowers the growth of its investments through a unique global network of portfolio companies, limited partners, advisors, and other valued relationships.

Sagard is a UN PRI signatory and strives to measure and assess the social and economic impact it has on the people and businesses within our network, as well as on our society as a whole.

The Executive Assistant will provide exceptional support to senior leaders, including the Chief Operating Officer, Global Capital Formation, and the Managing Director, Head of North America, Capital Formation, from our New York office. This role goes beyond traditional administrative support—it is a critical enabler of executive effectiveness. The successful candidate will proactively manage day-to-day operations, challenge and improve existing workflows, and build processes aligned with our business values. They will play a key role in fostering a productive and professional environment, ensuring seamless execution and a positive experience for both internal and external stakeholders. Sagard follows a hybrid work model.

Your responsibilities :

• Manage daily operations for the executive(s), including scheduling and transportation, coordinating with EAs across multiple time zones
• Manage multiple calendars to coordinate internal and external meetings, providing Zoom / Teams links, and setting up conference rooms, as needed
• Prepare meeting notes for the executive(s); add to the calendar
• Act as a gatekeeper for the executive(s) and a key contact for vendors, clients, colleagues, and other stakeholders
• Respond to emails, messages, and other requests; prioritize and delegate, as appropriate
• Help organize and support events for the Capital Formation & Investor Relations teams
• Work alongside Office Coordinator to organize meetings at the office, request catering, set up conference rooms, etc.
• Coordinate the printing of documents and presentation materials
• Support the broader Capital Formation team on an ad hoc basis, assisting with scheduling, logistics, and administrative tasks
• Utilize CRM, research contacts and companies as needed to update the CRM, add notes and meetings, as needed, prepare and review weekly reports Oversee all aspects of domestic and international travelGather expenses, prepare, review, and submit various expense reports
• Support the EA team by serving as a backup for urgent matters
• Coordinate the printing of presentation materials and other documents
• Organize conference attendance for executive(s), including registration, fees, travel, presentation materials, and promotional items
• Participate in weekly team meetings, document any follow-ups, and take appropriate action
• Provide proofreading and editing support when required

Experience & Qualifications :

• Minimum 3-5 years of experience in a similar role with senior management
• Knowledge of Google Workspace and other tools, including CRM platforms such as Affinity and Dealcloud, is an asset
• Strong organizational skills, attention to detail, and autonomy
• Experience with the venture capital, startup, or private asset industry is a plus
• Ability to work under pressure in a team environment as well as independently
• Discretion, reliability, thoroughness, and sound judgment
• Excellent interpersonal and communication skills
• Availability and adaptability, good speed of execution
• Flexibility, patience, and prioritization skills
• Rigorous - Strong analytical and problem-solving skills; organized and outstanding attention to detail; a high degree of accuracy in a fast-paced, results-driven workplace; hard-working and willing to work nights and weekends when required;
• Proactive and innovative - Thrives in an unstructured working environment; curious and eager to learn about a wide variety of topics; suggests new ideas and new ways of working;
• Collaborative - Inclusive operating style coupled with a hands-on, results-oriented attitude;
• Excellent spoken and written English.

Sagard is an equal opportunity employer that values diversity in the workplace. We are therefore happy to accommodate any individual. If you require accommodations to participate in the hiring process, please contact the People & Culture team to inform them of your needs in advance.

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Diversity, Equity, and Inclusion at Sagard

The collection of self-identification data is important for Sagard as the organization wishes to reiterate its commitment to Diversity, Equity, and Inclusion (DEI). The information you share with us will help Sagard to measure our progress in DEI. It also allows us to better understand who is applying for the roles we are recruiting for. Your response to these questions are voluntary.

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We have defined underrepresented as a person or group of people who are insufficiently or inadequately represented and identify as BIPOC (Black, Indigenous, Person of Colour), Member of the LGBT2Q Community, Identify as Female, Living with a disability, Member or Ex-member of the armed forces).

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