Executive Assistant & Manager of Research (2025-268-CP)

WoodGreen; Toronto; Hybrid; CAD 64,000 - 74,000; Full time

Job summary

WoodGreen is seeking a Manager, Research & Knowledge Mobilization / Executive Assistant to lead research initiatives and provide administrative support within the Community Programs Unit. This hybrid role involves synthesizing data, mobilizing knowledge for policy decisions, and ensuring efficient operations. Candidates should possess a relevant degree and significant management experience, with strong project management and communication skills.

Qualifications

• 5 years of management experience in a related field.
• Strong project management skills with the ability to coordinate multiple priorities.

Responsibilities

• Provide high-level administrative support to the Vice President, including expense processing and meeting coordination.
• Lead research initiatives to identify emerging trends and best practices.
• Develop knowledge-sharing materials, including reports and policy briefs.

Skills

Project Management

Communication

Data Analysis

Education

Bachelor’s or Master’s degree in Social Sciences, Public Policy, Business Administration

Tools

Microsoft Office Suite

Data Analysis Tools

Job description

Competition #2025-268-CP Employment Type : Permanent Full-Time,Non-Bargaining Unit Work Hours : 35 hours / week Work Setting : Hybrid - Opportunity to work remotely after orientation & training period Salary : $64k - $74k Application Deadline : May 16, 2025by 11 : 59 pm

Program Overview

The Community Programs Unit (CPU) integrates employment services, workforce development, settlement and language services, financial empowerment services, and volunteer & mentorship programs to provide a holistic and seamless service experience. This integrated approach is designed to effectively address the complexities inhibiting employment, settlement, and financial well-being outcomes for our clients.

Reporting to the VP, Community Programs, the Manager, Research & Knowledge Mobilization / Executive Assistant plays a dual role in supporting the Community Programs Unit. The position is responsible for leading research initiatives, synthesizing data, and mobilizing knowledge to inform policy and program decisions in the unit. Additionally, this role provides high-level administrative and executive support to the Vice President, Community Programs, ensuring efficient operations and coordination across the unit.

What You Will Do

• Provide high-level administrative support to the Vice President, Community Programs, including expense processing and tracking, meeting coordination, and correspondence.
• Prepare reports, briefing notes, and presentations for internal and external stakeholders.
• Support the Vice President , Community Program to build and maintain relationships with key stakeholders, including funders, policymakers, and community partners.
• Manage document tracking, filing systems, and data management to support operational efficiency.
• Lead research initiatives to identify emerging trends, best practices, and policy changes relevant to community programs.
• Analyze data and create reports to support decision-making and strategic planning.
• Develop knowledge-sharing materials, including reports, presentations, and policy briefs.
• Support the Vice President, Community Programs to foster partnerships with academic institutions, think tanks, and community organizations to enhance research capacity.
• Organize and facilitate knowledge-sharing events, workshops, and forums.
• Support teams to develop and implement monitoring and evaluation frameworks to measure program effectiveness.
• Support teams to analyze program data and create impact reports to support continuous improvement.
• Act as a key point of contact for internal and external inquiries, ensuring efficient communication flow.
• Support the planning and execution of strategic initiatives, ensuring alignment with organizational priorities.
• Provide social media support, including content development and engagement strategies for the Community Programs Unit.
• Identify and pursue funding opportunities to support community programs.
• To support the team with writing compelling grant proposals and ensure compliance with requirements.
• Represent the Community Programs Unit in relevant meetings, workshops, and external events.
• Collaborate with external networks to advance shared goals and strengthen community impact.

What You Bring to the Team

• Bachelor’s or Master’s degree in Social Sciences, Public Policy, Business Administration, or a related field.
• This position requires 5 years of management experience in a related field.
• Strong project management skills with the ability to coordinate multiple priorities.

What Will Set You Apart

• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and data analysis tools.
• Experience working in the non-profit or social services sector is an asset.

WoodGreen is an equal opportunity employer. We are committed to providing an inclusive and barrier-free selection process and work environment. If contacted in relation to an employment opportunity, please advise our People & Culture representatives at of the accommodation measures required. Information received relating to accommodation will be addressed confidentially.

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