Executive Assistant (IP Alberta)

Alberta Innovates; Calgary; Hybrid; CAD 65,000 - 80,000; Full time

Benefits offered by this job

Competitive salary package

Health, dental and pension benefits

Professional development opportunities

Collaborative and inclusive workplace

Flexible work arrangements

Job summary

Alberta Innovates is seeking an Executive Assistant (IP) in Calgary to support the Vice President and senior leaders. The role manages complex calendars, coordinates meetings and governance, and maintains strong relationships with internal and external partners.

You will handle confidential information with discretion, leverage digital tools to improve efficiency, and drive timelines on priority initiatives.

Qualifications

• 2 years related post-secondary diploma.
• 5+ years of progressively responsible senior leadership support experience.
• Proficiency in MS Office 365 and ability to learn new systems.
• Strong prioritization and decision-making in fast-paced environments.

Responsibilities

• Provide executive support and strategic coordination for the Vice President and senior leaders.
• Lead the division's meeting governance: agenda, logistics, materials, and expense management.
• Build trusted relationships with internal and external stakeholders for seamless coordination.
• Leverage digital tools to improve efficiency and support decision making.
• Handle confidential information with discretion and integrity.
• Facilitate information flow between leaders and partners to ensure alignment.
• Lead small to medium projects within the portfolio with clear timelines and engagement.

Skills

MS Office 365 proficiency

Judgement and prioritization

Attention to detail

Initiative

Calm under pressure

Problem solving

Communication with stakeholders

Collaborative teamwork

Education

Post-secondary diploma (2 years)

Tools

MS Office 365

Job description

Employment Status: Full-time – Permanent

Location: Calgary Research Park facility

Work Model: Hybrid

About The Opportunity

The Executive Assistant for the IP Alberta office is an opportunity to be part of a professional, purpose-driven team that values collaboration, innovation, accountability, and continuous improvement. Most importantly, your work will contribute to meaningful outcomes that make a difference for Albertans and help shape the future of our province.

Key responsibilities in the role of Executive Assistant (IP) include:

• Provide executive support and strategic coordination, including managing complex calendars, prioritizing communications, and organizing meetings, events, and key engagements.
• Lead the division’s meeting governance framework, including agenda coordination, meeting logistics, preparation of materials, documentation, and expense management.
• Build and maintain trusted relationships with internal and external stakeholders to ensure seamless coordination, communication, and execution of priorities.
• Leverage modern digital tools and technologies to improve efficiency, streamline administrative processes, and support effective decision-making.
• Handle highly confidential and sensitive information with the utmost professionalism, discretion, sound judgment, and integrity.
• Facilitate the flow of information between the Vice President, internal teams, executives, and external partners to ensure alignment, responsiveness, and timely action on key priorities.
• Lead small to medium projects within the portfolio, owning the timeline, deliverables and engagement with stakeholders.

What You Need to Thrive in This Role

• 2 years related post-secondary diploma
• At least 5 years of progressively responsible related experience supporting senior leadership in a fast-moving environment with many stakeholders
• Proficiency in MS Office 365 and quick to learn unfamiliar systems
• Sound judgement in setting priorities when demands compete
• Able to anticipate the needs of the Vice President and take initiative
• Pay attention to the details and able to see the big picture
• Comfortable with ambiguity and able to pivot easily
• Creative thinking to solve problems and unique situations
• Able to stay calm in high-stress situations
• Committed to providing highly skilled professional support

Who We Are

Alberta Innovates is the province’s most comprehensive research and innovation agency. From funding to commercialization, we are Alberta’s innovation engine. We foster and accelerate research and innovation to support entrepreneurs and drive economic growth for the benefit of Albertans.

InnoTech Alberta is Alberta's leading research and technology organization providing innovative solutions to global challenges facing industry, business and the public sector. With world-class researchers, leading-edge facilities, and strategic investments, InnoTech paves the path of innovation that grows Alberta's economy.

What We Offer

At Alberta Innovates, we believe our people are our greatest asset. That's why we offer a comprehensive total rewards package that supports your career growth, wellbeing, and work-life balance.

• Competitive compensation aligned with our internal career framework and pay structures
• Comprehensive health, dental, and pension benefits to support you and your family
• Professional development and learning opportunities to help you grow and advance your career
• A collaborative and inclusive workplace where diverse perspectives are valued and every contribution matters
• Flexible work arrangements, where operationally appropriate, along with vacation and earned time off to rest, recharge and help you bring your best self to work.

The minimum starting salary for this position is $72,500 annually. Placement within the salary range will be based on the successful candidate's qualifications, relevant experience, and internal equity.

The successful candidate will be required to undergo a security clearance and provide credible references.

Employment Equity

Alberta Innovates is committed to the principle of equity in employment and encourages applications from all qualified individuals. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Additional Information

This recruitment process does not use artificial intelligence (AI) to screen, assess, or select candidates. All hiring decisions are made by human reviewers.

If you are selected for an interview, please note that recording the interview or using AI tools or assistance during the interview is not permitted.