Executive Assistant II (Full Time Contract until January 2026)

Lululemon Athletica; British Columbia; Hybrid; CAD 66,000 - 87,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant II, where you'll be the vital link between senior leadership and departmental needs. This role offers a unique opportunity to coordinate schedules, manage communications, and oversee travel arrangements. With a focus on confidentiality and business acumen, you'll thrive in a fast-paced environment while contributing to a culture that values innovation and personal responsibility. Enjoy a competitive compensation package and the chance to make a real impact in a dynamic workplace that prioritizes well-being and growth.

Benefits

Extended health and dental benefits

Paid time off

Savings and retirement plan matching

Parenthood top-up

Development course offerings

Mentorship programs

Leadership series

Qualifications

• 3+ years experience in administrative support with increasing responsibilities.
• Advanced proficiency in Microsoft Office Suite.

Responsibilities

• Coordinate Executive's calendar and manage emails.
• Prepare meeting documentation and expense reports.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Confidentiality

Business Acumen

Tact and Sound Judgement

Education

3+ years of administrative experience

Experience in a publicly traded company

Job description

Executive Assistant II (Full Time Contract until January 2026)

Business Unit: Store Support Centre (SSC)

Time Type: Full-time

Description & Requirements

who we are

lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

A day in the life

Based in your SSC hub, in the hybrid workplace program, you are the connector between senior leadership and departmental team needs. Principal scheduler, timekeeper, planner, and coordinator to a member of the lululemon Executive Team, the Executive Assistant has a vital role in the success of their department. Tasks in this role include (but are not limited to):

• Coordinates Executive’s calendar and contacts and according to allowed authority manages Executives email
• Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority
• Coordinates and send meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of efficient meeting facilitation
• Maintains confidential information for the business, team and leadership and ensures information is handled appropriately
• Coordinates multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan
• Owns Executive expense report submission, in policy compliance. Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.
• Act as communications liaison with Department as required
• Responds to inquiries or refers them to the appropriate partner
• Prepares briefing notes and minutes of meetings, as required.
• Provides Executives with documentation needed for meetings and correspondence with the business.
• Delegates and follows up on action items that fall within the realm of responsibility.
• Special projects as assigned by Executive.
• In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team

Qualifications

• 3+ year’s experience or equivalent in an administrative and/or executive support level capacity with increasing responsibilities
• Excellent business acumen and ability to exercise tact, sound judgement and prioritization
• Able to observe and maintain the utmost confidentiality
• Advanced level Microsoft Outlook, Word, Excel and PowerPoint proficiency
• Able to work in a fast-paced environment
• Experience working with a publicly traded company

must haves

• Acknowledge the presence of choice in every moment and take personal responsibility for your life.
• Possess an entrepreneurial spirit and continuously innovate to achieve great results.
• Communicate with honesty and kindness and create the space for others to do the same.
• Lead with courage, knowing the possibility of greatness is bigger than the fear of failure.
• Foster connection by putting people first and building trusting relationships.
• Integrate fun and joy as a way of being and working, aka doesn’t take yourself too seriously.

Additional Notes
Authorization to work in Canada is required for this role.

Compensation and Benefits Package

lululemon’s compensation offerings are grounded in a pay-for-performance philosophy that recognizes exceptional individual and teamperformance. Thetypical hiring range for this position is from$66,000 - $86,600 CADannually; the base pay offered is based on market location and may vary depending on job-related knowledge, skills, experience, and internal equity. As part of our total rewards offering, permanent employees in this position may be eligible for our competitive annual bonus program and equity offerings, subject to program eligibility requirements.

At lululemon, investing in our people is a top priority. We believe that when life works, work works. We strive to be the place where inclusive leaders come to develop and enable all to be well. Recognizing our teams for their performance and dedication, other components of our total rewards offerings include support of career development, wellbeing, and personal growth:

• Extended health and dental benefits, and mental health plans
• Paid time off
• Savings and retirement plan matching
• Parenthood top-up
• Extensive catalog of development course offerings
• People networks, mentorship programs, and leadership series (to name a few)

Note: The incentive programs, benefits, and perks have certain eligibility requirements. The Company reserves the right to alter these incentive programs, benefits, and perks in whole or in part at any time without advance notice.

Workplace Arrangement

In-person collaboration and connection is important to our culture. Work is performed onsite, minimum 4 days per week.

Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. Lululemon is an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state or provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices relating to recruitment and hiring, compensation, benefits, discipline, transfer, termination and all other terms and conditions of employment. While management is primarily responsible for seeing that Lululemon equal employment opportunity policies are implemented, you share in the responsibility for assuring that, by your personal actions, the policies are effective.

lululemon is committed to providing reasonable accommodation to applicants with disabilities. If you would like someone from our team to contact you for individualized support, email us [e-mail] . In your email, please include the position title, the location of the position and the nature of your request.