Executive Assistant II | Contract until March 2028

lululemon; Vancouver; Hybrid; CAD 71,400 - 93,800; Full time

Job summary

lululemon, based in Vancouver, is seeking an Executive Assistant to support two members of the Executive Team. The role is hybrid, requiring minimum 4 days in the office weekly, and the successful candidate will bridge senior leadership and department teams.

You will manage calendars, emails, meeting coordination, briefing notes, and travel arrangements while maintaining confidentiality and professional judgment in a fast-paced environment.

Qualifications

• 7+ years’ experience or equivalent in an administrative or executive support level capacity with increasing responsibilities.
• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
• Ability to work in a fast-paced environment.
• Experience working with a publicly traded company.

Responsibilities

• Display great business acumen and maturity in role.
• Daily collaboration and communications with the EA team.
• Coordinates Executive’s calendar and contacts and according to allowed authority manages Executives email; prioritizing time-sensitive emails and email file management.
• Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for Tech resources and refreshments in support of efficient meeting facilitation.
• Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
• Acts as a communications liaison with Department, and dept EA Team as required.
• Prepares briefing notes and minutes of meetings, as required.
• Provides Executives with documentation needed for meetings and correspondence with the business.
• Delegates and follows up on action items that fall within realm of responsibility.Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
• Coordinates C-Suite level travel, complex multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan.
• Responsible for accurate and timely financial management including: Executive expenses, raising purchase orders, paying invoices in accordance with payment terms, approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.
• Operates with ‘Executive partnership’ mindset and drives proactive business planning.
• Supports space planning needs for department growth.
• Special Projects as assigned by Executive.
• In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team.

Skills

Executive support

Business acumen

Confidentiality

Prioritization

Communication

Fast-paced environment

Publicly traded company experience

Calendar management

Email management

Travel coordination

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

who we are

lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

Requirements

Description & Requirements

who we are

lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, and connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

a day in the life

Based in your SSC hub, in the hybrid workplace program (minimum 4 days in office per week), you are the connector between senior leadership and departmental team needs. Principal scheduler, timekeeper, planner, and coordinator to up to two members of the lululemon Executive Team, the Executive Assistant has a vital role in the success of their departments.

Tasks in this role include (but are not limited to):

• Display great business acumen and maturity in role.
• Daily collaboration and communications with the EA team.
• Coordinates Executive’s calendar and contacts and according to allowed authority manages Executives email; prioritizing time-sensitive emails and email file management.
• Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for Tech resources and refreshments in support of efficient meeting facilitation.
• Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
• Acts as a communications liaison with Department, and dept EA Team as required.
• Prepares briefing notes and minutes of meetings, as required.
• Provides Executives with documentation needed for meetings and correspondence with the business.
• Delegates and follows up on action items that fall within realm of responsibility.Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
• Coordinates C-Suite level travel, complex multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan.
• Responsible for accurate and timely financial management including: Executive expenses, raising purchase orders, paying invoices in accordance with payment terms, approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.
• Operates with ‘Executive partnership’ mindset and drives proactive business planning.
• Supports space planning needs for department growth.
• Special Projects as assigned by Executive.
• In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team.

Qualifications

• 7+ years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
• Excellent business acumen and ability to exercise tact, sound judgment and prioritization.
• Able to observe and maintain the utmost confidentiality.
• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
• Ability to work in a fast-paced environment
• Experience working with a publicly traded company.

Key Skills & Core Values You Bring

• Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences.
• Integrity/Honesty: Behaves in an honest, fair, and ethical manner.
• Leadership: Is able and desires to lead, influence, and inspire others; motivates, empowers, develops, and directs people as they work.
• Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks partnerships and diverse perspectives.
• Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast-paced environment.
• Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions.
• Strategic Thinking: Sets strategies that are aligned to vision and values of the company to achieve goals/vision/further the mission; considers the 'big picture' implications of decisions
• Resilience: Remains persistent; recovers quickly from setbacks.

must haves

• Acknowledge the presence of choice in every moment and take personal responsibility for your life.
• Possess an entrepreneurial spirit and continuously innovate to achieve great results.
• Communicate with honesty and kindness and create the space for others to do the same.
• Lead with courage, knowing the possibility of greatness is bigger than the fear of failure.
• Foster connection by putting people first and building trusting relationships.
• Integrate fun and joy as a way of being and working, aka doesn’t take yourself too seriously.

Authorization to work in Canada is required for this role.

Compensation And Benefits Package

lululemon’s compensation offerings are grounded in a pay-for-performance philosophy that recognizes exceptional individual and teamperformance. Thetypical hiring range for this position is from $71,400 - 93,800 annually; the base pay offered is based on market location and may vary depending on job-related knowledge, skills, experience, and internal equity. As part of our total rewards offering, permanent employees in this position may be eligible for our competitive annual bonus program and, subject to program eligibility requirements.

At Lululemon, Investing In Our People Is a Top Priority. We Believe That When Life Works, Work Works. We Strive To Be The Place Where Inclusive Leaders Come To Develop And Enable All To Be Well. Recognizing Our Teams For Their Performance And Dedication, Other Components Of Our Total Rewards Offerings Include Support Of Career Development, Wellbeing, And Personal Growth

• Extended health and dental benefits, and mental health plans
• Paid time off
• Savings and retirement plan matching
• Generous employee discount
• Fitness & yoga classes
• Parenthood top-up
• Extensive catalog of development course offerings
• People networks, mentorship programs, and leadership series (to name a few)

Note: The incentive programs, benefits, and perks have certain eligibility requirements. The Company reserves the right to alter these incentive programs, benefits, and perks in whole or in part at any time without advance notice.

Hybrid

In-person collaboration and connection is important to our culture. Work is performed onsite, minimum 4 days per week.