Executive Assistant I, Investment Banking

Financeroles; Toronto; In loco; CAD 55.000 - 80.000; Tempo pieno

Descrizione del lavoro

TD Securities is seeking an experienced Executive Assistant to support senior leaders in Toronto, delivering calendar management, travel coordination, and confidential administrative support across complex operations.

You will coordinate meetings, prepare materials, process expenses, and maintain high-quality communication with internal and external partners, while ensuring discretion and alignment with policy standards.

Competenze

• High school diploma plus 5+ years of relevant experience.
• Extensive knowledge of Outlook, PowerPoint, Word and other Office apps.
• Ability to work independently and with teams across related groups.
• Able to collaborate with Executive Assistants and internal/external partners.
• Strategic thinking with strong multitasking to meet deadlines.
• Experience coordinating travel arrangements and changes.
• Strong organizational skills to manage leaders' admin needs.
• Excellent communication and discretion with confidential information.
• Ability to interpret TD policies and apply them in a fast-changing environment.

Mansioni

• Own and manage executives' calendars and resolve conflicts with practical solutions.
• Coordinate travel for leaders, including international arrangements.
• Process expenses for teams and ensure timely completion.
• Coordinate in-office or virtual meetings, townhalls or events; arrange spaces and catering.
• Maintain confidentiality and access leaders' emails as needed.
• Perform ad-hoc admin tasks with accuracy (reports, invoices, charts, files).
• Keep the team informed on project status and day-to-day activities.
• Provide vacation/temporary coverage for colleagues.

Conoscenze

Microsoft Office

Travel coordination

Communication skills

Organizational skills

Multitasking

Independent work

Team collaboration

Policy interpretation

Discretion with confidential info

Formazione

High School Diploma

Strumenti

Microsoft Office

Descrizione del lavoro

Work Location: Toronto, Ontario, Canada

Hours: 37.5

Line of Business: Administration

Pay Details: $55,000 - $80,000 CADThe pay details posted reflect a temporary market premium specific to this role that is reassessed annually.

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

Job Details

If you're a dynamic administrative professional who can support executives and help maintain smooth business operations, we want you to join our team.

As an Executive Assistant, you'll provide a range of administrative and general workplace support for our senior leaders.

What You'll Do

No matter where you work at TD you’ll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:

Make an Impact:

• Own and maintain calendar management for Investment Banking Managing Directors (may include their respective teams) and troubleshoot conflicts with creative solutions
• Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties
• Process expenses for teams and ensure timely completion
• Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
• Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf
• Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
• Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
• Provide vacation/temporary coverage for colleagues, supporting additional leaders

Experience Growth:

• Provide training to new Administrative Assistants/Executive Assistants and be a Subject Matter Expert for common tasks performed
• Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks

Cultivate our Culture of Care:

• Provide support while ensuring quality service and professionalism at every interaction
• Participate fully as a member of the team and contribute to a positive work environment
• Communicate with confidence and provide suggestions/feedback

Job Requirements

What You Need to Succeed

We’re proud to work with a group of diverse colleagues. If you have relevant experience that isn’t mentioned below, tell us about it in your resume or cover letter.

• High school diploma with over 5 years of relevant experience
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
• Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
• Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners
• Ability to think strategically and multi-task while able to meet conflicting deadlines
• Experience coordinating travel arrangements and comfortable managing frequent changes
• Strong organizational skillset to manage accountabilities, while simultaneously managing leaders' administrative requirements
• Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
• Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment
• Strong judgment skills to support initiatives and apply discretion when working with confidential information

Applications must include:

• Cover letter (one letter-sized page only)
• Resume(two letter-sized pages only)

Who We Are:

TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience. With more than 6,500 professionals operating out of 40 cities across the globe, we strive to make every interaction, product and experience remarkably human and refreshingly simple. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank.

Together, we are reimagining what banking can be for our clients, colleagues and communities.

Our Total Rewards Package
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more

Additional Information:
We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.

Colleague Development

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.

If you’re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.

We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.

Training & Onboarding
We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

Interview Process
We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation
Your accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process.
We look forward to hearing from you!

Language Requirement (Quebec only):

Sans Objet