Executive Assistant I | 12 Month Contract

lululemon; Vancouver; On-site; CAD 55,000 - 73,000; Full time

Job summary

A leading performance apparel company seeks an Executive Assistant to coordinate calendars, manage communications, and facilitate meetings. The ideal candidate has strong executive support experience, excellent business acumen, and advanced Microsoft Office skills. This position offers a compensation range of $55,300-$72,600 annually, with in-person work required at their Vancouver location.

Benefits

Extended health and dental benefits

Paid time off

Savings and retirement matching

Generous employee discount

Fitness & yoga classes

Qualifications

• 3+ years’ experience in administrative and/or executive support.
• Experience working with a publicly traded company.
• Ability to work in a fast-paced environment.

Responsibilities

• Coordinate Executive’s calendar and manage emails.
• Prepare briefing notes and minutes of meetings.
• Manage multi-leg travel arrangements for the Executive.

Skills

Excellent business acumen

Ability to maintain confidentiality

Advanced Microsoft Office skills

Adaptability/Agility

Leadership

Job description

Overview

who we are
lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we\'re in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

Core Responsibilities

• Coordinates Executive’s calendar and contacts and, according to allowed authority, manages Executives\' email.
• Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
• Coordinates Executive’s calendar and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of efficient meeting facilitation.
• Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
• Coordinates multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with a team of Executive Assistants and according to the most Senior Executive travel plan.
• Owns Executive’s expense report submission, in policy compliance. Oversees the approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive.
• Acts as a communications liaison with Department as required. Responds to inquiries or refers them to the appropriate partner.
• Prepares briefing notes and minutes of meetings, as required. Provides Executives with documentation needed for meetings and correspondence with the business.
• Delegates and follows up on action items that fall within realm of responsibility. Supports space planning needs for department growth. Special Projects as assigned by Executive.
• In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team.

Qualifications

• Nice to have: 3+ years’ experience or equivalent in an administrative and/or executive support level capacity with increasing responsibilities.
• Excellent business acumen and ability to exercise sound judgment and prioritization.
• Able to observe and maintain the utmost confidentiality.
• Ability to work in a fast paced environment
• Experience working with a publicly traded company.
• Advanced level in Microsoft Outlook, Word, Excel, and PowerPoint.

Key Skills & Core Values You Bring

• Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences.
• Integrity/Honesty: Behaves in an honest, fair, and ethical manner.
• Leadership: Is able and desires to lead, influence, and inspire others; motivates, empowers, develops, and directs people as they work.
• Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks partnerships and diverse perspectives.
• Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast-paced environment.
• Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions.
• Strategic Thinking: Sets strategies that are aligned to vision and values of the company to achieve goals/vision and further the mission; considers the big picture implications of decisions.
• Resilience: Remains persistent; recovers quickly from setbacks.

Must Haves

• Acknowledge the presence of choice in every moment and take personal responsibility for your life.
• Possess an entrepreneurial spirit and continuously innovate to achieve great results.
• Communicate with honesty and kindness and create the space for others to do the same.
• Lead with courage, knowing the possibility of greatness is bigger than the fear of failure.
• Foster connection by putting people first and building trusting relationships.
• Integrate fun and joy as a way of being and working, i.e., doesn’t take yourself too seriously.

Authorization to work in Canada is required for this role.

Compensation And Benefits Package

lululemon’s compensation offerings are grounded in a pay-for-performance philosophy that recognizes exceptional individual and team performance. The typical hiring range for this position is from $55,300-$72,600 annually; the base pay offered is based on market location and may vary depending on job-related knowledge, skills, experience, and internal equity. As part of our total rewards offering, permanent employees in this position may be eligible for our competitive annual bonus program, subject to program eligibility requirements.

At lululemon, Investing In Our People Is a Top Priority. We Believe That When Life Works, Work Works. We Strive To Be The Place Where Inclusive Leaders Come To Develop And Enable All To Be Well. Other Components Of Our Total Rewards Offerings Include Support Of Career Development, Wellbeing, And Personal Growth:

• Extended health and dental benefits, and mental health plans
• Paid time off
• Savings and retirement plan matching
• Generous employee discount
• Fitness & yoga classes
• Parenthood top-up
• Extensive catalog of development course offerings
• People networks, mentorship programs, and leadership series

Note: The incentive programs, benefits, and perks have certain eligibility requirements. The Company reserves the right to alter these incentive programs, benefits, and perks in whole or in part at any time without advance notice.

Workplace arrangement

In-person collaboration and connection is important to our culture. Work is performed onsite, minimum 5 days per week.

Location & Employment Type

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Retail