Executive Assistant – Health and Safety

Pomerleau; Montreal West; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading construction firm in Montreal is seeking an experienced Executive Assistant for their Health and Safety department. The ideal candidate will have over 5 years of experience, strong organizational skills, and the ability to manage multiple priorities. This full-time position offers a dynamic work environment with opportunities for growth and development.

Qualifications

• Minimum of 5 years of experience in an executive support role.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Demonstrates discretion and maintains strict confidentiality.

Responsibilities

• Handle and draft all required correspondence.
• Act as a key resource for the Vice President of Health and Safety.
• Coordinate executive meetings and manage the Vice President’s calendar.

Skills

Creativity

Attention to detail

Excellent organizational skills

Interpersonal skills

Adaptability

Integrity

Discretion

Education

Diploma of Vocational Studies (DEP) or Attestation of College Studies (AEC)

Tools

Microsoft Office Suite

Copilot

Job description

Join to apply for the Executive Assistant – Health and Safety role at Pomerleau

1 week ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Ready to build your career? We want to hear from you.

Under the supervision of the Vice President of Health and Safety, you will have the opportunity to take on important and diverse responsibilities that will allow you to fully leverage your potential.

What You Will Do

• Handle and draft all required correspondence and ensure the execution of various mandates across departments.
• Act as a key resource for the Vice President of Health and Safety; serve as the main point of contact, triage requests, and address them as needed.
• Coordinate executive meetings, including the preparation of necessary documents and/or presentations.
• Proactively identify and report any obstacles or blockers.
• Manage the Vice President’s calendar efficiently and proactively, including travel arrangements and business trip logistics.
• Organize and maintain an effective filing system.
• Monitor and prioritize tasks, ensuring the quality and efficiency of existing processes.
• Facilitate the execution of the Vice President’s tasks and responsibilities.
• Coordinate team activities and ensure smooth communication among team members.
• Translate various communications when needed.
• Prepare, track, and follow up on executive expense reports and payments.
• Summarize and structure information received from various stakeholders and/or executives.
• Draft various publications, editorials, and speeches.

This role could be for you if you have

• Minimum of 5 years of experience in an executive support role
• Diploma of Vocational Studies (DEP) or Attestation of College Studies (AEC) in a relevant field
• Demonstrates creativity, autonomy, and versatility
• Strong attention to detail and ability to manage multiple priorities simultaneously
• Excellent organizational skills, sense of responsibility, and political acumen
• Strong interpersonal skills and ability to build effective relationships
• High adaptability and flexibility in a dynamic environment
• Demonstrates discretion and maintains strict confidentiality
• Sound judgment and ability to anticipate needs and requirements
• Detail-oriented with a commitment to excellence
• Demonstrates integrity and a caring, respectful attitude
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proficiency with technological tools such as Copilot is an asset

Why You Should Apply

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Read our entire list of benefits HERE !

Who We Are

We are Pomerleau, a national leader in the construction industry, specializing in building, civil and infrastructure, and major projects throughout Canada. For over 60 years, our team has worked hard to not only build amazing communities but also an environment where our employees can learn, develop and most importantly, THRIVE!

Our foundation is built upon our 5 core values that champion innovation, love, authenticity, excellence, and adaptability. We believe that our success hinges on cultivating and fostering a dynamic company culture. At Pomerleau, we are more than just a workplace; we are an energetic organization that thrives on collaboration, professional development, and most importantly, having fun!

Join us on a journey where your ambitions are nurtured, your ideas are valued and your colleagues are genuine friends. Together, we will create an environment that inspires greatness and transforms ordinary days into extraordinary experiences.

At Pomerleau, we are dedicated to developing a respectful and inclusive workplace. We believe that everyone deserves an equal opportunity to achieve, succeed, and be their authentic selves. We celebrate our differences as strengths, welcoming and encouraging all applicants.

We are committed to adapting and providing special accommodations to anyone with disabilities throughout any stage of the recruitment process. Please contact one of our recruiters directly to discuss how we ensure you are supported throughout the recruitment process.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Construction

Referrals increase your chances of interviewing at Pomerleau by 2x

Office Manager, Employee Experience & Community

SITE OFFICE MANAGER — ALL LOCATIONS (continuous recruitment)

Executive Housekeeper Assistant Club Med Resort Canada or overseas

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

J-18808-Ljbffr