Executive Assistant, Global Chief Data Officer

Company 1; Toronto; Hybrid; CAD 47,000 - 79,000; Full time

Job summary

A leading financial services provider is seeking an Executive Assistant to support senior executives. This role involves complex scheduling, meeting coordination, and administrative support using specialized software. The position offers a hybrid working arrangement and opportunities for professional growth in an inclusive environment.

Benefits

Customizable benefits, including health, dental, and vision

Pension and share ownership plan with employer matching

Paid time off including holidays and personal days

Qualifications

• 5 years of administrative experience required.
• Proficiency in all MS Office applications, especially MS Outlook, preferred.
• Experience prioritizing meetings, calls, and situations for executive review.

Responsibilities

• Provides sophisticated administrative support for executives including calendar management.
• Coordinates all aspects of external and internal meetings.
• Tracks expenses and ensures payments are coded to the appropriate account.

Skills

Time Management

Office Manager Experience

Microsoft Office

Personal Assistant Experience

Administrative Experience

Job description

The Executive Assistant supports both the SVP of Global Data Technology as well as the VP Group Functions Data Office! Global Data Technology provides a full range of Data Technology services for Manulife globally enabling our ambition to be a Digital customer leader!

Position Responsibilities :

• Provides sophisticated administrative support for executives including the full management of calendars and meetings
• Applies specialized department software to generate reports brochures pamphlets in-house publications etc.
• Types and produces reports letters graphics and other documents
• Handles routine correspondence as advised; may independently compose documents based on verbal direction and / or knowledge of company policy and procedures
• Assembles information for use in reports and meetings
• Coordinates all aspects of external and internal meetings
• Screens mail and telephone inquiries and directs these requests to the appropriate person following up on replies if necessary
• Independently responds to questions and situations which arise during managers absence using discretion judgment and knowledge of department activities
• Investigates problems independently determining method of research data requirements and analysis techniques
• Prepares reports and recommendations for management
• Sets up and maintains the filing system for assigned department including confidential data ensuring records are accurate and up-to-date
• May be responsible for the onboarding of new hires and contractors
• Ensures compliance with all quarterly security and compliance checks
• Troubleshoots and handles technical support for the team including managing the ticket process with the help desk
• Assists in the development of PowerPoint presentations including content and design
• Handles administrative projects and ensures the accurate and timely completion of tasks; projects may include research correspondence and / or other departmental work
• Captures information tests for reasonableness and analyzes data potentially recommending changes and solutions to issues or problems
• Tracks expenses and invoices ensuring payments are coded to the appropriate account; reports on monthly variances and researches discrepancies
• Coordinates and attends meetings acting as a recorder of proceedings and coordinating follow-up actions
• Makes travel arrangements for department staff and processes related expenses
• Arranges function rooms menus and travel for large and small external meetings in accordance with company travel policies
• Trains and assists other administrative assistants and department staff in applying applications or department / company policies procedures and administrative systems
• Performs other duties as assigned such as space planning consulting time tracking recordkeeping maintaining office supplies and managing invoice and purchasing activities
• Collaborates with others to ensure efficiency of administrative and support functions; may coordinate or collaborate on special projects or initiatives

Required Qualifications :

• 5 years administrative experience

Preferred Qualifications :

• Proficiency with all MS Office applications especially MS Outlook
• Experience prioritizing meetings calls and situations for executive review
• Strong activity coordination skills
• Proven ability in business partnering

When you join our team :

• Well empower you to learn and grow the career you want.
• Well recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our distributed team well support you in crafting the future you want to see.

LI-Hybrid

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider helping people make their decisions easier and lives better. To learn more about us visit is an Equal Opportunity Employer

At Manulife / John Hancock we embrace our diversity. We strive to attract develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment retention advancement and compensation and we administer all of our practices and programs without discrimination on the basis of race ancestry place of origin colour ethnic origin citizenship religion or religious beliefs creed sex (including pregnancy and pregnancy-related conditions) sexual orientation genetic characteristics veteran status gender identity gender expression age marital status family status disability or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife / John Hancock policies. To request a reasonable accommodation in the application process contact .

Referenced Salary Location

Working Arrangement

Hybrid

Salary range is expected to be between

47250.00 CAD - $78750.00 CAD

If you are applying for this role outside of the primary location please contact for the salary range for your location. The actual salary will vary depending on local market conditions geography and relevant job-related factors such as knowledge skills qualifications experience and education / training. Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance.

Manulife offers eligible employees a wide array of customizable benefits including health dental mental health vision short- and long-term disability life and AD&D insurance coverage adoption / surrogacy and wellness benefits and employee / family assistance plans. We also offer eligible employees various retirement savings plans (including pension and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in Canada includes holidays vacation personal and sick days and we offer the full range of statutory leaves of absence. If you are applying for this role in the U.S. please contact for more information about U.S.-specific paid time off provisions.

Required Experience :

Unclear Seniority

Key Skills

Office Manager Experience,Time Management,Microsoft Office,Google Docs,Adobe Acrobat,Microsoft Outlook,Microsoft Word,QuickBooks,Personal Assistant Experience,Microsoft Powerpoint,Administrative Experience,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

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