Executive Assistant, Global Chief Data Officer

Manulife Financial; Toronto; Hybrid; CAD 47,000 - 79,000; Full time

Job summary

A leading international financial services provider is seeking an Executive Assistant based in Toronto to support two senior executives. The role involves advanced administrative tasks, including managing schedules, preparing reports, and coordinating meetings. This position offers opportunities for personal and professional development in a flexible, inclusive environment.

Benefits

Comprehensive health benefits

Generous paid time off

Retirement plans

Qualifications

• At least 5 years of administrative experience required.
• Experience in managing executive schedules and priorities preferred.
• Proficiency in MS Office, especially Outlook.

Responsibilities

• Provide advanced administrative support for executives.
• Prepare reports, letters, and manage schedules.
• Coordinate internal and external meetings and events.

Skills

Coordination skills

Discretion and judgment

Problem-solving

Mentoring skills

Education

Associate's degree or equivalent

Tools

MS Office

Job description

The Executive Assistant supports both the SVP of Global Data Technology and the VP of the Group Functions Data Office. Global Data Technology provides comprehensive data services worldwide to support Manulife's digital leadership ambitions.

Position Responsibilities:

• Provide advanced administrative support for executives, including managing calendars and meetings.
• Utilize department software to generate reports, brochures, and publications.
• Prepare reports, letters, graphics, and other documents.
• Handle routine correspondence and independently compose documents as needed.
• Gather information for reports and meetings.
• Coordinate internal and external meetings.
• Screen inquiries and direct requests appropriately, following up as necessary.
• Respond independently to questions in the manager’s absence, using discretion and judgment.
• Investigate problems, determine research methods, and analyze data.
• Prepare management reports and recommendations.
• Maintain department filing systems, including confidential data.
• Assist with onboarding new hires and contractors.
• Ensure compliance with security and compliance checks.
• Manage technical support and troubleshoot issues.
• Assist in developing PowerPoint presentations.
• Manage administrative projects, ensuring timely completion.
• Analyze data, test for reasonableness, and suggest improvements.
• Track expenses and invoices, report variances, and research discrepancies.
• Attend meetings, record proceedings, and coordinate follow-up actions.
• Arrange travel and related expenses for staff.
• Organize meetings and functions, including venue and catering.
• Train and support other administrative staff.
• Perform additional duties as assigned, including space planning and recordkeeping.
• Collaborate with team members to improve administrative functions and support special projects.
• Mentor support staff.

Required Qualifications:

• Associate’s degree or equivalent.
• At least 5 years of administrative experience.

Preferred Qualifications:

• Proficiency in MS Office, especially Outlook.
• Experience managing executive schedules and priorities.
• Strong coordination skills.
• Proven business partnering ability.
• Efficient service delivery.

Additional Information:

We support learning and career growth in a flexible, inclusive environment. Join us to shape your future.

#LI-Hybrid

About Manulife and our commitments:

Manulife is a leading international financial services provider committed to helping people achieve their financial goals and live richer lives. For more information, visit https://www.manulifeim.com/institutional/tw/en.

Equality and inclusion:

We embrace diversity and are committed to creating an inclusive environment. We promote fair employment practices and do not discriminate based on race, gender, age, or other protected characteristics. For assistance during the application process, contact [e-mail].

Salary and location:

Location: Toronto, Ontario. Salary range: CAD 47,250 - CAD 78,750. For roles outside Toronto, contact [e-mail] for local salary ranges. The actual salary depends on various factors, including location, experience, and qualifications.

We offer comprehensive benefits, including health, dental, mental health, and retirement plans, along with generous paid time off and statutory leaves. For US roles, contact [e-mail] for US-specific benefits information.