Executive Assistant, Fremantle Canada

Fremantle US; Toronto; On-site; CAD 50,000 - 55,000; Full time

Job summary

A leading entertainment company in Toronto is seeking an Executive Assistant to support the EVP and the Canadian team. Responsibilities include managing calendars, preparing expense reports, and coordinating events. The ideal candidate should possess strong organizational and communication skills and be able to thrive in a fast-paced environment. Competitive salary and benefits are offered.

Benefits

Medical, dental & vision insurance

Tuition reimbursement

Paid time off (PTO)

Wellness program

Qualifications

• At least 3 years of experience in an administrative role.
• Ability to operate effectively in a fast-paced environment.
• Strong judgment and professionalism.

Responsibilities

• Maintain EVP's calendar and schedule meetings.
• Prepare and reconcile expense reports.
• Coordinate special events and screenings.

Skills

Microsoft Office proficiency

Organizational skills

Communication skills

Flexibility

Multitasking

Tools

Outlook

Excel

PowerPoint

Job description

About Us

Join the place creatives call home!

Fremantle Commercial & International is the commercial arm of Fremantle and sells both finished programs and formats across all linear and non-linear platforms. The division has a network of 11 international sales offices and licenses over 40,000 hours of programs to 180 countries worldwide.

From incredible entertainment and documentaries like American Idol, America’s Got Talent, The X Factor, Sullivans Crossing, to The Price is Right and The Piano, we make shows with global appeal.

The Role

Fremantle Canada is seeking a highly organized, resourceful, and proactive Executive Assistant to support the EVP and provide broader administrative support to the Canadian team. This is a pivotal role for someone who thrives in a fast-paced, creative business environment and has a strong interest in the sales and distribution side of the television industry. The ideal candidate will bring a high level of professionalism, strong judgment, and an eagerness to contribute to a collaborative, high-performing team.

* Minimum 3 days in the office

Key Responsibilities

• Maintains EVPs calendar and schedules meetings and conference calls across multiple time zones
• Manage team agenda/meetings
• Prepares and reconciles expense reports for EVP
• Coordinate conference meeting schedules and virtual screenings
• Act as point person and coordinate special events including but not limited to special screenings, Content Canada, MIPCOM, Banff, May screenings.
• Schedules EVP’s travel arrangements including hotel accommodations, airline reservations, restaurant reservations, ground transportation, and off-site meeting venues
• Maintain EVP Contacts and client lists
• Update screening tracker document
• Assist in updating and managing internal databases
• Monitor markets while maintaining and updating comprehensive client details in database
• Track social media around FM title launches and competitive launches
• Assist in managing Fremantle Canada’s Instagram account
• Assist in creating presentation decks and market books
• Manage office supply needs and coordinate shipping needs as required
• Communicate with landlord and all contractors as needed (cleaners, photocopier supplier, internet provider, etc)
• Act as backup support to Sales Coordinator when they are out of office
• Other duties as assigned

Essential Skills and Experience

• Flexibility with work schedule and be available to support the executive occasionally outside of standard office hours including evenings and weekends
• Advanced skill set of Microsoft Office, especially Outlook, Excel and PowerPoint
• Proven ability to interact with senior executives, industry representatives and vendors with tact, diplomacy and discretion
• Effective in and comfortable with working in high demand, environments with the ability to maintain accuracy of output, attention to detail and ability to meet deadlines
• Ability to multitask
• Excellent organizational and communication skills with the ability to handle sensitive and confidential information
• Collaborative with the ability to develop effective organizational wide relationships and to work in a cross-functional environment
• Must be an ambitious, self-starter with excellent interpersonal skills
• Ability to anticipate needs/next steps and problem solve
• Working knowledge of French language is an asset

*Please submit resume and cover letter including what TV show you recently watched and enjoyed*

The pay rate for this position is between $50,000-$55,000/year CAD, exclusive of any bonuses or other incentive compensation (if any).

Fremantle offers a competitive benefits package including medical, dental & vision insurance, life & disability insurance, tuition reimbursement, mobile and internet stipends, wellness program, paid time off (PTO) which includes holiday closures, holidays, personal, volunteer days, sick days & paid leave, learning & development opportunities, an Employee Assistance Program (“EAP”) & many other great work perks, discounts & benefits including free drinks and snacks in the office.

Fremantle is a proudly independent group of content creators, and home to some of the biggest entertainment formats, compelling international dramas, award-winning films, and high-quality documentaries.

Amplifying local stories on a global scale, Fremantle produces and delivers premium, multi-genre IP across the 28 territories it operates in, and represents world-leading digital business, with more than 495 million fans and 300 billion views for its standout content across all platforms.

Fremantle is part of RTL Group, a global leader across broadcast, streaming, content and digital, itself a division of the international media, services, and education company Bertelsmann.

For more information, please visit Fremantle.com, follow Fremantle on Twitter @FremantleHQ and Instagram. @fremantle or visit Fremantle’s LinkedIn page.

Fremantle values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.