Executive Assistant, Finance / Enova Power

The MEARIE Group; Kitchener; On-site; CAD 50,000 - 80,000; Full time

Job summary

A leading energy provider is seeking an Executive Assistant in Finance to provide comprehensive administrative support to the Vice President Finance & CFO. This role includes managing schedules, coordinating meetings, and assisting with financial operations within a collaborative environment. The ideal candidate will possess strong organizational skills, attention to detail, and relevant experience in a fast-paced setting. Applications are encouraged from individuals of diverse backgrounds.

Qualifications

• 3 to 5 years of experience supporting senior executives preferred.
• Intermediate understanding of regulatory accounting procedures.
• General understanding of banking and insurance processes.

Responsibilities

• Provide administrative support to the Vice President Finance & CFO.
• Assist with annual department budget input and balancing.
• Support corporate Occupational Health & Safety initiatives.

Skills

Intermediate accounting and regulatory skills

Advanced time management

Advanced computer literacy

Research and report creation

Written and verbal communication

Attention to detail

Multi-tasking

Education

Post-secondary diploma in business or related discipline

Tools

JD Edwards

Job description

Executive Assistant, Finance

Enova Power Corp. is the trusted energy provider, dedicated to delivering safe and reliable energy solutions that power our communities forward.

Serving more than 160,000 residential and business customers in the City of Kitchener and Waterloo, Township of Woolwich, Wilmot, and Wellesley, Enova Power Corp. is the 7th largest electricity distribution utility in Ontario.

Reporting to the Vice President Finance & CFO, this position manages and coordinates the flow of work relating to the administration of day-to-day operations in the office of the Vice President Finance & CFO. This position provides assistance to all departments reporting into Finance, including financial and regulatory assistance, as required. This position provides further support to Board Committees as identified and works closely with the Executive Assistant to the CEO, providing back up assistance as needed to the Executive Assistant to the President & CEO and also to coordinate the schedules and time requirements of the CEO and CFO, as needed to fulfill the needs of the Corporation

Note that this role will primarily be located out of our Kitchener office.

Skills / Abilities

• Intermediate accounting and regulatory skills
• Advanced time management skills with the ability to prioritize projects, meetings and calendars
• Advanced computer literacy and MS Office skills
• Ability to conduct research and create reports or presentations
• Advanced written and verbal communication skills and the ability to communicate effectively with all levels both internal and external to the organization
• Acts as a liaison to CFO’s direct reports; assisting as necessary
• Scans and copies documentation and maintains the CFO electronic and physical filing systems of financial and legal documents as well as all contracts, agreements and reports
• Strong attention to detail and a proven ability to maintain a consistently high level of accuracy
• Ability to multi-task in a fast paced and changing environment
• Ability to maintain a high level of confidentiality and integrity
• Ability to be resourceful, flexible and dependable

Knowledge / Education

• Intermediate knowledge of regulatory accounting procedures and Ontario regulatory regulations
• Post-secondary diploma in business or related discipline or related experience
• General understanding of banking and insurance processes & procedures
• Advanced knowledge of administrative/clerical procedures
• Intermediate knowledge of applicable provincial legislation
• Basic knowledge of Occupational Health and Safety requirements as it relates to individual, organizational and operational requirement

Experience

• Previous experience in an accounting role in Finance and/or Regulatory role in an LDC
• Three to five (3 – 5) years supporting a senior executive preferred
• Knowledge of JD Edwards preferred

Major (Primary) Responsibilities

• Administrative: Provide administrative support to the Vice President Finance & CFO. Compose confidential correspondence, reports and gather information as required. Coordinate and organize meetings with various stakeholders. Provide back up to the Executive Assistant - President & CEO. Provide support to Board Committees, as required. Assist with corporate insurance renewals and processing of Certificates of Insurance documents, claims, and the maintenance of policies and reports. Compile reports and other tracking materials for various groups with Finance as required, maintaining a high level of accuracy. Serve as the Administrator of the Corporate banking including credit card issuance, inquiries and processing.
• Budgets: Assist the department directors, managers and supervisors with annual department budget input and balancing into the ERP system.
• Safety: Support corporate Occupational Health & Safety initiatives by incorporating safe work practices into daily work routine. Report any unsafe conditions or observed unsafe work practices to supervisor

How to Apply

Qualified applicants are to apply by submitting a detailed resume no later than Friday, August 1, 2025, at 4:00pm to our career’s portal at enovapower.com/eaf.

We sincerely thank all applicants for their interest in this position; however, only those selected for an interview will be contacted. Enova Power Corp. is an equal opportunity employer. If you are selected to participate in the recruitment process for the position to which you have applied and require disability-related accommodation, please notify the People and Culture department.

We encourage applications from underrepresented groups, particularly racialized people, 2SLGBTQIA+ people and people with disabilities.We are committed to a workplace culture that fosters diversity, equity and inclusion and we therefore support candidates from many diverse backgrounds to apply.

We are also an Accessibility for Ontarians with Disabilities Act (AODA) compliant workplace. Our recruitment and hiring processes will be modified to accommodate disabilities, if requested.