Executive Assistant, Finance & Corporate Services

Information Services Corporation ISC; Regina; On-site; CAD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to support its Chief Financial Officer and Vice-President of Corporate Services. This role is pivotal in ensuring efficient time management and communication within the organization. You will be responsible for organizing meetings, preparing essential documents, and acting as a liaison across various departments. The ideal candidate will possess strong administrative skills, a high level of professionalism, and the ability to manage sensitive information. Join a company that values innovation and offers a supportive environment for growth and development.

Benefits

Career development opportunities

Education support

Competitive salary and benefits package

Recognition programs

Qualifications

• 5+ years' experience in administrative support for senior management.
• High proficiency in Microsoft Office Suite is essential.
• Ability to handle sensitive and confidential information.

Responsibilities

• Provide administrative support to the CFO and VP of Corporate Services.
• Manage executives’ schedules and prepare meeting materials.
• Act as a liaison for the Executive office with various stakeholders.

Skills

Administrative Support

Time Management

Communication Skills

Microsoft Office Suite

Attention to Detail

Multitasking

Professionalism

Education

Post-secondary diploma or degree in office or business administration

Tools

Word

Excel

PowerPoint

Job description

Location: Regina

Status: Full Time, Permanent

Job Close Date: April 5, 2025

We are ISC, an industry leading employer with a global presence. We provide registry and information management services for public data and records to our customers. Our mission of putting the right information in the right hands, at the right time means more than just using the right technology. Our people are what drives our innovation, growth, and well-being.

We are looking for an Executive Assistant, Finance & Corporate Services to help grow our business and contribute to our future.

The Executive Assistant will provide administrative and operational support to the Chief Financial Officer and Vice-President, Corporate Services in the Executive Office at ISC. This role ensures efficient time management, facilitates communication across the organization, and acts as the primary back-up for the Assistant to the CEO.

Reporting to the Chief Financial Officer, other highlights include:

• Support the management of the Executives’ time by effectively booking appointments and meetings and ensuring start and end times are adhered to.
• Anticipate needs of the Executive to efficiently maximize time by prioritization.
• Prepare meeting materials, agendas, briefs, information, and other correspondence for and on behalf of the Executive; ensure participants have the necessary resources in a timely fashion, prior to and during meetings.
• Arrange logistics, including travel arrangements, catering, room bookings, and setup.
• Act as a liaison for the Executive office to all areas of the corporation as well as the Board of Directors, customers, stakeholders, and investors.
• Disseminate information on behalf of the Executive, both verbally and in writing as directed.
• Follow up with staff and stakeholders to ensure timely delivery of information and deadlines.
• Regularly liaise with company executives, leadership teams, and external customers.
• Address calls and emails on behalf of the Executive, assess urgency, and take appropriate action.
• Draft memos, reports, presentations, and charts using Word, Excel, and PowerPoint, ensuring accuracy and timeliness.
• Prepare & review correspondence for accuracy, clarity, and formatting.
• Complete and submit travel and expense claims for the Executives.
• Manage and submit division invoices to accounts payable promptly.
• Maintain confidentiality in all interactions and safeguard confidential files.

What you’ll need:

• Post-secondary diploma or degree in office or business administration.
• 5+ years' experience in providing administrative support in a senior management or executive capacity.
• Ability to balance multiple priorities with minimum direction while meeting deadlines.
• Flexibility and adaptability to changing priorities and demands.
• Displays high levels of professionalism and discretion.
• Thorough and accurate, with a strong attention to detail to ensure quality work.
• Capacity to handle extremely sensitive and confidential information.
• Strong work ethic and ability to multitask with little or no supervision.
• An exceptional communicator, both verbally and in writing to a variety of audiences.
• Ability to work with competing priorities.
• Experience in managing complex schedules, multitasking, and creating systems for efficiency.
• High proficiency in Microsoft Office Suite.
• Knowledge of or competency to learn all business units in the corporation and their functions.

What we offer:

• We believe in progress with purpose.
• Innovative technology
• A record of sustainable growth
• Investment in diversifying lines of business
• We support your growth.
• Career development opportunities
• Education support
• We care about people.
• Competitive salary and benefits package
• Hybrid work schedule
• Recognition programs

Help us put the right information in the right hands, at the right time. If this opportunity interests you, please apply by April 5, 2025, however this position will be posted until filled. We would like to thank all candidates for their interest; however, only those selected to continue in the recruitment process will be contacted. If you are selected for an interview, please advise if you require any accommodations prior to the interview.

A little more about us:

ISC (TSX: ISC) is a leading provider of registry and information management services for public data and records. Throughout our history, we've excelled at delivering value to government, to industry, and to our community. We are the partner of choice for governments and private sector organizations seeking solutions across the information management spectrum.