Executive Assistant - Finance

WSP USA; Montreal; On-site; CAD 77,000 - 102,000; Full time

Job summary

WSP is seeking an Executive Assistant to support senior finance leaders in Montréal, providing high-level calendar management, travel coordination, and strategic support to enable leadership effectiveness.

The role requires proactive collaboration with stakeholders across Canada and worldwide, exceptional judgement, and a commitment to confidentiality in a fast-moving environment. Based in Montréal with on-site presence four days per week.

Qualifications

• Significant experience supporting senior executives within large, complex and fast-paced organizations.
• Ability to anticipate needs, manage ambiguity, and operate with minimal direction while maintaining attention to detail.
• Strong executive presence with professionalism to interact with senior leaders and external stakeholders.
• Exceptional organizational, planning, and prioritization skills for multiple competing demands.
• Collaborative and relationship-oriented with cross-functional credibility across teams.
• Fluent in English and French; able to collaborate across Canada and internationally.

Responsibilities

• Act as a trusted partner to senior finance executives, proactively managing priorities and challenges.
• Orchestrate calendars, meetings, travel, and priorities across stakeholders and time zones.
• Provide executive-level support in a fast-paced environment with shifting priorities.

Skills

Executive support

Calendar management

Stakeholder coordination

Bilingual English/French

MS 365 proficiency

Discretion and confidentiality

Tools

Microsoft 365

Outlook

Teams

Excel

Job description

What if you could redefine what’s possible? With us, you can.

You want Purpose . Growth . Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers.

We are Visioneers . We are WSP .

The Opportunity

As an Executive Assistant supporting senior finance leaders, you will play a pivotal role in enabling leadership effectiveness, operational excellence, and strategic execution across a dynamic and evolving organization.

More than a traditional administrative role, this position is a trusted business partnership opportunity for someone who thrives on anticipating needs, creating structure in fast-moving environments, and helping executives focus on what matters most. This role is ideal for someone who enjoys being one step ahead, anticipates needs before they arise, and takes ownership of creating structure, momentum, and clarity in a fast-moving environment.

You will work closely with executive leaders, stakeholders across Canada and around the world, and a network of partners who are driving transformation, innovation, and growth across the organization.

This role is ideal for a highly organized, proactive, and adaptable professional who combines exceptional judgement, executive presence and collaboration skills.

This position is based in Montréal and requires an on-site presence four days per week.

Where Your Ideas Matter – If you're ready to take your career to the next level, this role offers the chance to work on projects that push boundaries and impact communities worldwide. Be part of a team that values your ideas, expertise, and growth.

Your Impact

• Act as a trusted partner to senior finance executives, proactively managing priorities, anticipating challenges, and ensuring leaders remain focused on strategic objectives.
• Orchestrate complex calendars, meetings, travel arrangements, and competing priorities across multiple stakeholders, functions, and time zones.
• Provide executive-level support in a fast-paced environment where priorities can shift quickly and responsiveness, adaptability, and sound judgement are essential.
• Coordinate leadership meetings and other working sessions, ensuring effective preparation, execution, and follow-through on actions and commitments.
• Build strong collaborative relationships with leaders, business partners, and administrative colleagues across Canada and globally to facilitate seamless communication and execution.
• Identify opportunities to improve processes, simplify administrative workflows, and leverage digital solutions and AI-powered tools to enhance productivity and effectiveness.
• Exercise the highest level of discretion, professionalism, and confidentiality when managing sensitive information and executive matters.
• Foster a collaborative team environment by sharing knowledge, supporting colleagues, and contributing to a culture of excellence and continuous improvement.

The skills that set you apart

• Significant experience supporting senior executives within large, complex, and fast-paced organizations.
• Proven ability to anticipate needs, manage ambiguity, and operate with minimal direction while maintaining exceptional attention to detail.
• Strong executive presence with the confidence and professionalism to interact effectively with senior leaders, clients, and external stakeholders.
• Exceptional organizational, planning, and prioritization skills, with the ability to balance multiple competing demands simultaneously.
• Highly collaborative and relationship-oriented, with a demonstrated ability to build credibility and trust across diverse teams and levels of the organization.
• Flexible, adaptable, and resilient, with a positive attitude and a willingness to embrace change.
• Strong written and verbal communication skills in both English and French.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
• Curiosity and enthusiasm for technology, including the use of AI-enabled tools to improve productivity, streamline work, and support executive effectiveness.
• Absolute commitment to professionalism, confidentiality, integrity, and sound judgement.
• Bilingualism (French and English) is required to collaborate effectively with teams, clients, and partners across Canada and internationally.

Why choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026
• A global community of brilliant minds – your next idea , mentor , or opportunity is always within reach.
• Limitless opportunities start here. Whether it’s across the country or around the globe, we’ll help you tailor your role to match your ambition —because your growth drives ours .
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

BC, AB, SK, NWT & NU: $85,100 – $112,800

MB & ON: $77,700 - $107,000

Atlantic Provinces & QC: $76,900 – $102,100

Disclosure :

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

#LI-Hybrid

At WSP , we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP , you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here (https://www.wsp.com/en-ca/corporate/ca/health-safety) .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here (https://www.wsp.com/en-ca/careers/notice-to-staffing-agencies) .