Executive Assistant- EN

RBC; Montreal; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Bonuses and flexible benefits

Coaching and development opportunities

Positive team environment

Job summary

RBC is seeking an Administrative Support professional in Montreal to assist two Vice Presidents, Commercial Financial Services, across Ville St-Laurent and the West Island. The role focuses on organization, correspondence, diary management and delivering exceptional client service.

You will coordinate meetings, travel, events, and reporting, while ensuring records and expenses are accurately processed. This role requires strong bilingual communication and a proactive, collaborative approach.

Qualifications

• Three years of relevant experience.
• Proficient in software such as Outlook, Word, Power Point, and Excel.
• Fluency in written communication.
• Take initiative and be autonomous.
• Knows how to set priorities.
• Rigorous professionalism.
• Be a team player.
• Bilingual (English and French) required.

Responsibilities

• Adhere to Customer Service Standard.
• Support the VP to achieve productivity and growth goals.
• Manage day-to-day operation of the market office including calendars, correspondence, and travel arrangements.
• Prepare and verify expense claims, invoices and travel audits.
• Greet clients and RBC partners, respond to inquiries, and direct communications.
• Coordinate meetings, Webex, and minutes; follow up on action items.
• Coordinate market events and offsite sessions.

Skills

Three years experience

Microsoft Office

English & French

Tools

Outlook

Word

PowerPoint

Excel

Job description

Job Description

The selected candidate will be required to provide support to two Vice Presidents, Commercial Financial Services for the markets of Ville St-Laurent and the West Island.

What is the opportunity?

Support the VP in the day-to-day operations of the market by performing administrative tasks, including organizing and managing: correspondence, diary, reports and market desk. Tasks are managed to enable VP to focus on effective sales leadership practices that drive the client experience and business goals.

Job Description

The selected candidate will be required to provide support to two Vice Presidents, Commercial Financial Services for the markets of Ville St-Laurent and the West Island.

What is the opportunity?

Support the VP in the day-to-day operations of the market by performing administrative tasks, including organizing and managing: correspondence, diary, reports and market desk. Tasks are managed to enable VP to focus on effective sales leadership practices that drive the client experience and business goals.

What will you do?

• Adhere to Customer Service Standard
• You contribute to overall Commercial Banking performance within a geographic market by supporting your VP achieve productivity, business growth goals including new client acquisition and enhancing our ability to acquire and deepen client relationships
• You are responsible for managing the day-to-day operation of the market office organizing schedules and correspondence and ensuring operational effectiveness.
• You Coordinate and administer all market requirements and maintain appropriate records in managing the department including preparing and verifying expense claims and invoices, monthly audit reconciliation of travel and other expenses, supplies, telecommunications, equipment and premises requirements
• You are the face of RBC in the Market office, greeting clients and partners, responding to general inquiries and directing incoming communications as required
• Manage and maintain calendars, coordinate meetings, conferences and travel arrangements for the VP.
• Build agendas, coordinate speakers, manage/host Webex meetings, record meeting minutes and follows up on all meeting takeaways/next steps on behalf of the VP
• Coordinate Event Planning, i.e. Offsite sessions, communication sessions, Town Halls & Coffee chats
• Act as the VP's delegate for email and voicemail during absences, handling and forwarding issues, prioritizing for VP’s action upon return.
• Research and respond to routine inquiries and requests.
• Prepare material needed for daily schedules and meeting bookings
• Develop communications, meeting / conference materials, forms, documents, presentations, spreadsheets, and other record-keeping databases.
• Coordinates and administers all requirements and maintains appropriate records in managing the department including preparing and verifying expense claims and invoices, monthly audit reconciliation of travel and other expenses, supplies, telecommunications, equipment and premises requirements

What do you need to succeed?

Must-have

• Three years of relevant experience
• Proficient in software such as Outlook, Word, Power Point, and Excel.
• Fluency in written communication.
• Take initiative and be autonomous
• Knows how to set priorities.
• Rigor professionalism
• Be a player, team player
• Bilingualism (English and French) required, as you will regularly serve our clients and do business with RBC partners and/or employees across Canada with English and French speaking needs.

What’s in it for you?

We’re delivering our best, progressive thinking for continued growth, and working together to deliver trusted advice that will help clients thrive and communities prosper. We care about each other, and are committed to reaching our potential, helping communities thrive and helping everyone succeed.

• A total rewards package including bonuses and flexible benefits, competitive compensation, commissions and stock where applicable
• Management supported development through coaching and management opportunities
• Ability to make a positive contribution and lasting impact
• Dynamic and successful team focused on progression and collaboration
• Financial strength and reputable brand to support your goals

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

3900 BOUL DE LA CÔTE VERTU:MONTRÉAL

City:

Montréal

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

PERSONAL & COMMERCIAL BANKING

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2026-10-27

Application Deadline:

2026-11-06

Note

Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.