Executive Assistant, Corporate Legal

Intact Financial Corporation; Montreal; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the financial sector is seeking an Executive Assistant to provide comprehensive support to the Corporate Legal team. This role includes managing schedules, preparing documentation, and facilitating meetings. With a hybrid work model, you’ll enjoy a flexible and dynamic work environment, empowered to contribute effectively to the team.

Benefits

Employee Share Purchase Plan

Extensive flex pension and benefits package

Possibility to purchase up to 5 extra days off

Annual wellness account

Dynamic workplace learning ecosystem

Community Impact program

Qualifications

• Minimum of 3 years experience.
• Exceptional attention to detail.
• Able to multitask and handle competing priorities.

Responsibilities

• Provide executive support to VPs including calendar management and meeting coordination.
• Prepare and organize documentation for meetings and events.
• Assist with the annual budgeting process.

Skills

Attention to detail

Business acumen

Proactive

Bilingualism (English / French)

Communication skills

Education

College diploma in administration or secretarial studies

Tools

MS Office (Word, Excel, PowerPoint)

Job description

We’re looking for an Executive Assistant to join our Corporate Legal team!

What you’ll do here :

Provide executive support to two Vice Presidents, Legal Corporate Affairs , which includes managing and organizing their calendars, making travel arrangements, scheduling and attending meetings as required, recording minutes, completing and filing expense reports, writing correspondence, etc.

Support the entire Montreal Legal team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies and maintaining inventory / equipment and distributing mail.

Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas.

Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software.

Actively participate in special projects and any other related tasks, which include updating project documentation and publishing.

Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions.

Run confidential reports, create PowerPoint presentations, Word documents, and Excel spreadsheets on results.

Assist with the annual budgeting process.

Provide backup support to other Executive Assistants.

What you bring to the table :

College diploma in administration or secretarial studies or equivalent combination of education and experience

Minimum of three (3) years experience

Demonstrates exceptional attention to detail

Strong business acumen and professionalism

Able to handle multiple competing priorities and deadlines

Proactive, self-motivated, and demonstrates initiative

Proficiency in MS Office (Word, Excel and PowerPoint)

Excellent communication skills, both written and verbal

Bilingualism (English / French) is required. Needs to interact on a regular basis with colleagues across the country.

No Canadian work experience required however must be eligible to work in Canada.

LI-Hybrid

What we offer

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team :

A financial rewards program that recognizes your success

An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

An extensive flex pension and benefits package, with access to virtual healthcare

Possibility to purchase up to 5 extra days off per year

An annual wellness account that promotes an active and healthy lifestyle

Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

Inspiring leaders and colleagues who will lift you up and help you grow

A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.