Executive Assistant (Contract)

Peak Associates Limited; Mississauga; On-site; CAD 75,000 - 106,000; Full time

Job summary

A leading entertainment technology firm is seeking an Executive Assistant in Mississauga, Canada. This contract position requires strong administrative support skills, excellent communication, and organizational abilities. The candidate should have previous experience in supporting an executive and be proficient in Microsoft Office tools. The role involves managing schedules, coordinating meetings, and supporting finance operations. Competitive salary range is CAD 75,143 to CAD 105,055.

Qualifications

• Previous administrative assistant experience supporting an executive is required.
• Excellent communication and interpersonal skills are a must.
• Outstanding organizational skills with the ability to manage multiple priorities.

Responsibilities

• Provide administrative support including managing SVP Outlook calendars.
• Arrange domestic and international travel and create detailed itineraries.
• Support the quarterly financial close process and liaise with finance and auditors.

Skills

Administrative support

Communication skills

Organizational skills

Time management

Microsoft Office proficiency

Education

Diploma, Associate’s or Bachelor’s degree in business or communications

Tools

Outlook

Microsoft Word

Excel

PowerPoint

Concur

SAP

Job description

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Director of Recruitment at Peak Associates Limited | Connecting Talent to Opportunity

Our client is a leader in the Entertainment Technology sector with 50+ years of expertise.

Please note this is a 1-year Contract Position.

The Executive Assistant plays a crucial role in supporting the Finance organization. This position is essential for ensuring smooth operations within the finance department by providing comprehensive administrative support. The Executive Assistant is responsible for managing schedules, coordinating meetings, handling communications, and facilitating various administrative tasks that contribute to the efficiency and effectiveness of the finance team.

What You’ll Do :

• Provide administrative support including organizing and maintaining SVP Outlook calendars, data entry, copying, printing, shipping, and ordering office supplies.
• Arrange domestic and international travel, transportation, and accommodations in conjunction with Corporate travel; prepare comprehensive and detailed itineraries.
• Coordinate appointments, meetings, events, and prepare participant materials / presentations for team meetings and townhalls.
• Organize, prepare, and process executive expense reports.
• Coordinate third-party invoices ensuring they are tracked, coded, approved, uploaded, and paid; proactively follow up on outstanding items.
• Provide support with online banking administration, capital expenditure administration, basic sales tax returns, and other finance-oriented tasks.
• Support the quarterly financial close process, liaising between finance, auditors, and other departments.
• Assist with the tax filing process, including liaising with other teams within Finance.
• Support key finance systems and audit tools with administrative duties.
• Perform other duties as assigned.

What You’ll Need :

Previous administrative assistant experience, including at least one year supporting an executive, required.

Diploma, Associate’s or Bachelor’s degree in business, communications, or related field preferred.

Excellent communication and interpersonal skills, diplomatic, tactful, customer-focused, with a professional phone manner and ability to interact professionally with staff at all levels, the press, and external clients.

Outstanding organizational and time management skills, with proven ability to manage multiple priorities and deadlines.

Proficient in Outlook, Microsoft Word, Excel, PowerPoint, and Internet research.

Self-motivated, resourceful, conscientious, punctual, and energetic.

Team-player, adaptable, personable, able to work under stress with minimal supervision.

Experience with Concur, Blackline, Workiva, or SAP is an asset.

Seniority level

Associate

Employment type

Contract

Job function

Administrative

Industries

Entertainment Providers and Technology, Information and Media

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Milton, Ontario, Canada CA$75,143.00-CA$105,055.00 3 weeks ago

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