Executive Assistant - Blue Man Group & VStar Entertainment

cirquedusoleil; Montreal (administrative region); Hybrid; CAD 60,000 - 86,000; Full time

Benefits offered by this job

Gym access

Group insurance

RRSPs

4 days in-office per week

Job summary

Blue Man Group is part of Cirque du Soleil Entertainment Group and seeks an Executive Assistant to support the President of BMG & VStar. This pivotal role handles calendar management, travel planning, meeting logistics, and confidential correspondence in a fast-paced environment.

The ideal candidate is fluent in French and English, highly organized, discreet, and experienced in executive support and project coordination, with strong MS Office skills.

Qualifications

• Bilingual fluency in French and English (oral and written) is required.
• College diploma or university degree in administration, management, communications, or a related field.

Responsibilities

• Provide day-to-day support to the President managing priorities, calendar, and commitments.
• Coordinate meetings for the President and Management Committee, including invitations, materials, logistics, and follow-up actions.
• Prepare documents, presentations, meeting minutes, tracking reports, and other tools for meetings and decision-making.
• Monitor and follow up on decisions, action items, and deadlines with stakeholders.
• Act as a liaison between the President’s Office, Management Committee, internal teams, and external partners.

Skills

Bilingual English-French

Organizational skills

Autonomy and discretion

Excellent communication

Education

College diploma or university degree in administration/management/communications

Tools

Microsoft Office

Job description

Executive Assistant – Blue Man Group & VStar Entertainment

Administrative Support

Full-Time position

About Blue Man Group

Blue Man Group is a global entertainment phenomenon known for its award-winning theatrical productions, iconic characters, and boundless creative exploration. Owned and operated by Cirque du Soleil Entertainment Group, Blue Man Group delivers euphoric celebrations of human connection through art, music, comedy, and non-verbal communication.

Since debuting at New York's Astor Place Theatre in 1991, the live show has expanded to residencies in Orlando and Las Vegas, along with multiple North American and world tours - reaching more than 35 million people worldwide. Continuously refreshed with new music, fresh stories, custom instruments, and sensory-stimulating visuals, Blue Man Group is universally appealing across age groups and cultural backgrounds.

About VStar Entertainment

VStar Entertainment is one of North America’s leading producers and promoters of live family entertainment. With decades of experience bringing beloved brands to life on stage, VStar creates immersive, high-quality touring productions that captivate audiences of all ages. VStar Entertainment is owned and operated by Cirque du Soleil Entertainment Group.

Position Summary

Reporting directly to the Blue Man Group & VStar Entertainment President, the Executive Assistant provides key support in managing and coordinating the activities of the BMG & VStar President’s Office and contributes to the effective operation of the Management Committee. This role is responsible for managing priorities, meetings, travel arrangements, communications, and follow-ups, while facilitating interactions with internal teams, business partners, and external stakeholders.

The ideal candidate is proactive, highly organized, detail-oriented, and discreet, with a strong ability to manage multiple priorities in a fast-paced and evolving environment.

Key Responsibilities

Support to the President and Management Committee

• Provide day-to-day support to the President in managing priorities, calendar, and various commitments.
• Coordinate meetings for the President and the Management Committee, including invitations, meeting materials, logistics, and follow-up actions.
• Prepare documents, presentations, meeting minutes, tracking reports, and other tools required for meetings and decision-making.
• Monitor and follow up on decisions, action items, and deadlines with responsible stakeholders.
• Act as a liaison between the President’s Office, members of the Management Committee, internal teams, and external partners

Travel Coordination and Administrative Support

• Coordinate business travel for the President, including itineraries, reservations, meetings, and other logistical requirements.
• Provide administrative support to Management Committee members regarding business travel, expense reports, and other ad hoc needs.
• Coordinate logistics for events, conferences, business meetings, and other professional activities involving the President and, when required, Management Committee members.
• Liaise with relevant corporate functions to facilitate the processing of administrative requests

Project Coordination and Follow-Up

• Support the President in coordinating strategic projects, mandates, and initiatives, ensuring appropriate follow-up with stakeholders.
• Coordinate cross-functional initiatives involving multiple departments or external partners.
• Ensure the effective flow of information and timely communication of key decisions, deliverables, and updates to the appropriate stakeholders.
• Maintain tracking tools that provide clear visibility into project progress, priorities, and deadlines.
• Contribute to the continuous improvement of processes, tools, and working methods within the President’s Office

Communications and Document Management

• Coordinate communications originating from the President’s Office and oversee their distribution.
• Draft and revise emails, communications, briefing notes, meeting minutes, and other professional documents in both French and English.
• Organize and maintain records, documents, and information for the President’s Office while ensuring a high level of confidentiality and accuracy.
• Perform any other duties or special assignments as requested by the President

Qualifications and Profile

• Full professional fluency in both French and English, spoken and written.
• College diploma or university degree in administration, management, communications, or a related field.
• Relevant experience in coordination, executive support, or project management.
• Strong organizational, prioritization, and follow-up skills.
• High degree of autonomy, attention to detail, sound judgment, and professionalism.
• Excellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
• Demonstrated tact, diplomacy, and discretion in handling confidential information and sensitive matters.
• Ability to manage multiple priorities simultaneously in a fast-paced and constantly evolving environment.
• Advanced proficiency with Microsoft Office Suite, particularly Outlook, Word, PowerPoint, and Excel.

We were born from an eclectic troop of performers. Come live the experience of being yourself every day to create the extraordinary. To keep pace with the creation, production and distribution of our products, our employer proposal is unique.

HERE IS AN OVERVIEW

• A stimulating environment that will allow you to put all your creativity to good use
• Beautiful office spaces for our 4 days presence/week policy with 2 cafeterias, access to a gym, unique pieces of art, the Frederick-Back Park as our backyard, and much more.
• A culture focused on the development of fair practices and unifying events
• Professional growth focused on high-quality projects to propel your career
• A group insurance program, RRSPs and other benefits that we will be happy to present to you
• Personalized support adapted to your professional ambitions.

Cirque du Soleil Entertainment Group is committed to creating and maintaining an accessible and inclusive workplace. Proud ambassador of equality in employment, Cirque du Soleil Entertainment Group is committed to eliminating discrimination based on age, skin color, origins, religion, sex, sexual orientation and any other characteristic. Neutral and inclusive writing is now preferred for all new job postings.