Executive Assistant-ASAP!

Hunt Personnel/Temporarily Yours; Burnaby; On-site; CAD 60,000 - 80,000; Full time

Job summary

A staffing agency in Burnaby is seeking an experienced Administrative Coordinator to support senior leadership and Council members. Duties include coordinating meetings, preparing Board packages, and maintaining records. Ideal candidates have over 5 years of experience, strong organizational skills, and proficiency in MS Office. This role offers a unique opportunity to enhance governance effectiveness.

Qualifications

• 5+ years’ experience supporting senior executives, preferably with Board or committee experience.
• Excellent organizational, time management, and multi-tasking skills.
• Strong minute-taking and follow-up abilities.

Responsibilities

• Coordinate meetings, calendars, travel, and correspondence for Council and Committees.
• Prepare and distribute Board packages; attend meetings and record minutes.
• Support onboarding and education for Council members.

Skills

Organizational skills

Time management

Multi-tasking

Minute-taking

Political acumen

Tools

MS Office

Board management software

Job description

• Coordinate meetings, calendars, travel, and correspondence for Council and Committees

• Prepare and distribute Board packages; attend meetings and record minutes/action items

• Support onboarding and education for Council members

• Maintain Council records, documents, and administrative systems

• Travel and provide onsite support for key events (e.g., conventions)

Qualifications

• 5+ years’ experience supporting senior executives (Board/committee/government experience an asset)

• Excellent organizational, time management, and multi-tasking skills

• Strong minute-taking and follow-up abilities

• Advanced MS Office skills; experience with Board management software an asset

• Professionalism, discretion, and political acumen

This is a unique opportunity to work closely with senior leadership and elected representatives, playing a key role in enabling effective governance.