EXECUTIVE ASSISTANT – Child and Family Services

Wiikwemkoong Unceded Territory; Wikwemikong; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support the Director of Child and Family Services. This role is crucial in ensuring smooth operations within the department, including preparing reports, coordinating meetings, and maintaining confidentiality of sensitive documents. The ideal candidate will have a strong background in administration, particularly within the social services sector, and possess excellent communication skills. This is a wonderful opportunity to contribute to community needs while working in a culturally sensitive environment. Join a team dedicated to making a difference in the lives of individuals and families.

Qualifications

• 5+ years in an administrative or executive role, preferably in social services.
• Knowledge of Anishinaabe culture and Wiikwemkoong programs.

Responsibilities

• Assist in preparing reports and communication notices for the Director.
• Coordinate meetings and maintain an effective filing system.

Skills

Administrative Support

Communication Skills

Interpersonal Skills

Conflict Resolution

Problem-Solving

Education

Diploma or Certificate in Administration

Job description

Responsibilities:

• Assist the Director of Child and Family Services prepare annual reports, news releases and communication notices.
• Liaise with the Director of Child and Family Services to develop meeting agendas, prepare reports and obtain material for Chief Executive Officer, Chief and Council and Government Agencies
• Coordinate and organize meetings, schedule and document dates of meetings and record notes during meetings and circulate meeting minutes once approved
• Prepare and maintain a task list for the Director of Child and Family Services
• Maintain an effective filing system for the Director of Child and Family Services
• Ensure confidentiality and safekeeping of all program documents and records
• Comply with Wiikwemkoong Unceded Territory human resource, finance and other policies and procedures
• Assist the Director of Child and Family Services with the corrdination of the annual review of the governance and operational policies and procedures of the Child and Family Services department
• Always maintain a positive and professional image of the Child and Family Services executive office.

Requirements:

• Minimum five (5) years experience in an administrative or executive role, preferably in the social services sector.
• Extensive knowledge of and sensitivity to the Anishinaabe culture, with experience integrating cultural practices into service delivery.
• Knowledge of Wiikwemkoong Unceded Territory’s programs and services
• Excellent communication and interpersonal skills, with the ability to advocate for community needs.
• Excellent conflict resolution and problem-solving skills.
• Ability to accurately and efficiently record and develop meeting minutes.
• Ability to work independently and within a team environment.

Interested applicants are asked to submit a letter of application, current resume, copies of applicable diplomas or certificates and contact information from three work-related references including current supervisor.

Confidential: Executive Assistant to Director of Child and Family Services Position

Box 112 19A Complex Drive

Wiikwemkoong Unceded Indian Reserve

Wiikwemkoong ON P0P 2J0

[e-mail]