Executive Assistant (18-month contract)

Colas Canada; Surrey; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

A leading company in road construction is seeking an Executive Assistant for an 18-month contract. This role requires excellent organizational skills and experience in administrative coordination to support the executive team in a dynamic environment. You will manage schedules, prepare documents, and liaise with various stakeholders, enjoying a hybrid work option and a competitive salary package.

Benefits

Competitive salary package

Hybrid work option

Company bonus plan eligibility

Educational assistance

Employer matched pension plan

Professional development opportunities

Qualifications

• 2-3 years of experience as a Senior Administrative professional.
• Strong knowledge of Microsoft Office applications.
• Ability to work independently and collaboratively.

Responsibilities

• Prepare agendas and transcribe minutes for meetings.
• Coordinate events and manage travel schedules.
• Provide clerical and administrative support to leadership.

Skills

Organizational skills

Time management

Customer service orientation

Project management

Event management

Education

Post secondary education in Office Administration

Tools

Microsoft Word

Microsoft Excel

Job description

Terus Construction is an integrated road construction and materials manufacturing company, which has been building roads in British Columbia and the Yukon Territory for over 30 years through decentralized business centers.

Road construction, asphalt paving, aggregate production, hot mix asphalt and ready-mix concrete supply are the core activities. In addition, the Company acts as general contractor on civil construction projects, including excavation, utilities, concrete placement, sidewalks, and curbs, and in all kind of road construction related activities.

Over 800 jobs every year are performed through more than 20 decentralized business centers, such as highway rehabilitation, airport construction, industrial, municipal and commercial work, subdivisions. More than 550 employees are locally employed.

Terus Construction provides challenging and rewarding opportunities in an entrepreneurial, diverse, inclusive and respectful work environment. As our growth creates new career opportunities, likely there is the right one for you!

Mission

Terus Construction, a division of Colas Western Canada Inc., is seeking an Executive Assistant to join our team in Surrey, BC for an18-month contract term.

Role Summary

Assisting the Executive Vice President, Department Heads, and the Head Office in daily tasks.

You are highly organized and very detailed oriented with demonstrated expertise in administrative coordination. You find it easy to work independently and take the initiative where needed. You are also a collaborator and thrive working in a supportive team environment. You are excellent at prioritizing and managing multiple tasks and deliverables; you are good under stress, and you know how to ask for help when needed. You are tactful, emotionally intelligent, are eager to make a positive impact, have a passion to help others and crave meaningful work.

You can organize and manage calendars, prioritize and schedule meetings, track deadlines and flag important communication. You will ensure that the leadership team has relevant documents, information and communication for scheduled meetings and events. Acting as a buffer, you will manage incoming communication, redirect as required and ensure the Executive Director receives all pertinent information.

You have a knack for project management, planning events, and are experienced in managing within an organization that is constantly changing and evolving.

Main Responsibilities

• Recording Secretary : Prepare agenda, taking and transcribing minutes for Manager’s Meetings,
• Senior Management Meetings & Events : Coordinating meeting room, food orders, activities etc.
• Preparing expense account reports
• Managing travel schedules
• As required, preparing editing proofreading and finalizing correspondence, reports, statements and presentations for the Executive VP and leadership team
• Filing for Executive VP and leadership team
• Clerical, administrative work as required for entire leadership team
• Back-up for reception : Greeting visitors, Switchboard, taking messages
• Other tasks & duties as required by the Executive VP and Leadership team
• Manage business relationships with specific vendors
• Serve as liaison with head office on calendars; activities and projects as required.
• Other duties as assigned

Requirements and Experience

• Post secondary education in Office Administration
• 2-3 years of work experience as a Senior Administrative professional for a team or similar role
• Strong computer skills with a strong knowledge of Microsoft Word and Excel
• Outstanding organizational and time management skills
• Excellent verbal and written communication skills
• Event and Project Management skills
• Ability to work independently with a diverse and sometimes remote team
• High level of customer service orientation

What's in it for you?

• Competitive and attractive salary package
• Option for Hybrid work (3 days in office, 2 days from home)
• Eligibility to participate in company bonus plan
• Educational assistance
• Employer matched pension plan
• Company sponsored professional development opportunities
• Participation in the various reward programs
• Excellent opportunities for professional growth

Compensation Data

The anticipated hourly range for this position is $70,000 - $90,000. The final compensation package will be determined based on factors including the candidate's job-related knowledge, skills, and experience.

Terus Construction offers opportunities for qualified people who want to grow in our high-performance organization including competitive salary and benefits package, along with in-house training, an incredible work environment, and career advancement opportunities.

Must be able to meet all safety requirements including pre-employment drug / alcohol testing.

We would like to thank all applicants for submitting their resume. However only applicants selected to be interviewed will be contacted.

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