Executive Assistant

TRAF; Winnipeg; On-site; CAD 50,000 - 70,000; Full time

Job summary

A regional health authority in Canada seeks a Senior Administrative Employee to support the CEO. Key responsibilities include organizing administrative activities, developing databases, and improving procedures. The ideal candidate has five years in a senior administrative role and proficiency in Microsoft Office. This full-time role is based in Winnipeg, and applicants must have strong communication skills and the ability to work independently.

Qualifications

• Five years experience in a senior administrative position.
• Proficiency with computerized systems is essential.
• Excellent communication skills verbally and in writing.
• Ability to work in a fast-paced corporate environment.

Responsibilities

• Provide administrative support to the CEO or Vice President.
• Organize and prioritize secretarial activities.
• Review and recommend new administrative procedures.
• Assist with the preparation of reports and databases.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Excel

Administrative Experience

Education

Completion of a high school or equivalent program

Tools

Microsoft Word

Microsoft Access

Microsoft PowerPoint

Microsoft Excel

Job description

Requisition ID : 384156

Position Number :

Posting End Date : Open Until Filled

City : Winnipeg

Employer : Winnipeg Regional Health Authority

Site : WRHA Corporate - 650 Main St

Department / Unit : Admin Support - CEO COO & Board

Job Stream : Non-Clinical

Union : Non Union

Anticipated Start Date : 07 / 11 / 2025

FTE : 1.00

Anticipated Shift : Days

Work Arrangement : In Person

Daily Hours Worked : 7.50

Annual Base Hours : 1950

Salary is commensurate with education and qualifications.

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites services and organizations. Were united by a shared commitment to excellent and equitable health care.

Position Overview

As the senior administrative employee within the portfolio provides administrative support to the CEO or Vice President. Organizes and prioritizes independently the secretarial / administrative activities for the CEO or Vice President and ensures that all work is completed within established timeframes. Types formats and proofreads a variety of material including : correspondence minutes agendas manuscripts from Dictaphone or rough draft. Develops maintains and updates a variety of databases including creating spreadsheets data collection and entry assisting with analysis and organization of information and assisting with the preparation of reports. Reviews evaluates and recommends new office / administrative procedures for the portfolio in the interest of efficiency and quality of service; prepares and maintains policies and procedures for the administrative activities in the portfolio.

Experience

• Five years experience in a senior administrative position.

Education (Degree / Diploma / Certificate)

Completion of a high school or equivalent program of studies; formal training in applied office skills is required.

Qualifications and Skills

Proficiency with computerized systems (Microsoft Word Access PowerPoint and Excel) is essential.

Experience with email and computerized calendars.

Typing speed 60 wpm.

Demonstrated ability to organize assign and supervise the work of junior employees.

Experience in scheduling and coordinating meetings.

Ability to compose correspondence on behalf of senior managers.

Experience recording and preparing minutes and agendas.

Excellent communication skills verbally and in writing.

Ability to prioritize a large workload and independently complete a variety of administrative duties.

Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines.

Demonstrated problem-solving skills.

Demonstrated ability to effectively contribute to a team environment.

The ability to work independently and to establish and maintain good working relationships with administrative staff healthcare agencies and all levels of management.

Ability to maintain a high-level of confidentiality.

Previous healthcare experience would be an asset.

Physical Requirements

Required to work for long periods of time at a computer.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search) Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre Deer Lodge Centre Golden West Centennial Lodge Grace Hospital Middlechurch Home of Winnipeg Pan Am Clinic River Park Gardens Victoria General Hospital WRHA corporate programs and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

Wewelcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1