Executive Assistant

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading healthcare organization is seeking a Senior Administrative Employee for administrative support to the CEO or Vice President. The role involves typing, organizing meetings, maintaining databases, and proposing administrative improvements. Candidates should have a strong background in administration with skills in Microsoft Office and excellent communication abilities. The position is in-person, requires prior experience, and includes responsibilities crucial for efficient office operations.

Qualifications

• Five years' experience in a senior administrative position.
• Completion of a high school or equivalent program.
• Formal training in applied office skills.

Responsibilities

• Provides administrative support to the CEO or Vice President.
• Organizes and prioritizes secretarial activities.
• Types and formats correspondence and documents.

Skills

Proficiency with Microsoft Word

Proficiency with Microsoft Excel

Excellent communication skills

Organization skills

Problem-solving skills

Ability to work under pressure

Education

Completion of a high school or equivalent program

Formal training in applied office skills

Tools

Microsoft Access

Microsoft PowerPoint

Job description

Requisition ID: 384156

Position Number: 20064986

Posting End Date: Open Until Filled

City: Winnipeg

Employer: Winnipeg Regional Health Authority

Site: WRHA Corporate - 650 Main St

Department / Unit: Admin Support - CEO, COO & Board

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: 07/11/2025

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary Is Commensurate With Education And Qualifications.

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

As the senior administrative employee within the portfolio provides administrative support to the CEO or Vice President. Organizes and prioritizes independently, the secretarial/administrative activities for the CEO or Vice President and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, from Dictaphone or rough draft. Develops, maintains and updates a variety of databases including creating spreadsheets, data collection and entry, assisting with analysis and organization of information and assisting with the preparation of reports. Reviews, evaluates and recommends new office/administrative procedures for the portfolio in the interest of efficiency and quality of service; prepares and maintains policies and procedures for the administrative activities in the portfolio.

Experience

• Five years’ experience in a senior administrative position.
  
  
  

Education (Degree/Diploma/Certificate)

• Completion of a high school or equivalent program of studies; formal training in applied office skills is required.
  
  
  

Qualifications And Skills

• Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
• Experience with email and computerized calendars.
• Typing speed 60 wpm.
• Demonstrated ability to organize, assign and supervise the work of junior employees.
• Experience in scheduling and coordinating meetings.
• Ability to compose correspondence on behalf of senior managers.
• Experience recording and preparing minutes and agendas.
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies and all levels of management.
• Ability to maintain a high-level of confidentiality.
• Previous healthcare experience would be an asset.
  
  
  

Physical Requirements

• Required to work for long periods of time at a computer.
  
  
  

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.