Executive assistant

Are you a technology enthusiast, self-starter, with great attention to detail and strong customer service skills?

Look no further, the ideal job for you is at hand!

Reporting directly to the Rabbi, the Executive Assistant assists and supports in a one-on-one working relationship. The Administrative Assistant serves as the primary contact point for synagogue and pastoral staff and external membership needs. Must be community-minded, creative, and sensitive to the pastoral needs of those who need the Rabbi’s time and attention.

Advantages

• A permanent, full-time position
• Work in the office (possibility of 1 day hybrid)
• Monday to Friday from 8:30 a.m. to 4:30 p.m.
• Salary between $60,000 and $68,000, depending on experience
• Attractive benefits (full insurance, vacations, indoor parking)

Responsibilities

• Working closely with the Rabbi to ensure completion of all projects and tasks
• Filing, organizing and archiving confidential files/documents in paper and electronic format
• Convene, prepare documentation for and follow up on meetings of the Board of Directors, Officers, Chairs and Committees and the Annual General Meeting
• Maintain communication with the cemetery office, rabbinical office, accounting and other departments
• Taking minutes at meetings
• Respond to all member inquiries
• Follow up with new members and prepare welcome packets
• Proofreading, editing and formatting the weekly electronic newsletter and the quarterly newsletter
• Administration of holidays and preparation of the buildings for this purpose
• Follow-up on the fundraising campaign and other fundraising initiatives
• Creating, editing and updating the "Compilation of Policies and Procedures" book
• Administering the Israel Scholarship Program
• All other related administrative tasks

Qualifications

• Minimum 3 to 5 years of experience in the field of administration
• Spoken and written English - French is an asset
• Excellent computer skills, experience with database systems and ability to learn new systems.
• Strong written and verbal communication, administrative and organizational skills, initiative, and good judgement
• Customer-oriented approach
• Flexibility and availability for busier periods

Summary

Interested in this position? Apply online or send us an email for more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.