Executive Assistant

MAC LLP; Waterloo; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading public accounting firm is seeking a high-achieving Executive Assistant in Waterloo. The role involves supporting the Partner group with scheduling, client relations, and tax documentation, all while thriving in a dynamic environment. Candidates with strong organizational and interpersonal skills and at least five years of relevant experience will excel in this position. The firm offers a competitive compensation package and a vibrant workplace culture with numerous perks.

Benefits

Flexible Summer Fridays

Awesome benefits package

Competitive compensation and RRSP matching

Vacation + lieu for time worked over standard hours

Free coffee, tea and snacks

Onsite gym

Wellness program

Company events for staff and families

Qualifications

• Minimum of five years providing high-level executive and administrative support preferred.
• Proficient with Microsoft Office and knowledge of accounting software is a definite asset.
• Ability to adaptable and work independently with excellent time management.

Responsibilities

• Assist Partners with scheduling activities and client administration.
• Prepare corporate and personal tax documents for clients.
• Maintain a paperless filing system and manage special projects.

Skills

Time management

Organizational skills

Customer service skills

Interpersonal skills

Attention to detail

Education

Post-secondary education

Tools

Microsoft Word

Microsoft Excel

CaseWare

Sage

QuickBooks

CCH iFirm

Job description

MAC LLP is a full-service public accounting firm in Waterloo Region that has been in business for over 35 years. We deliver services to a wide range of clients including owner-managed businesses, not-for-profit organizations, charities, social housing, and individuals, and pride ourselves on our ability to do so in a way that is both professional and personable.

We are growing, and as a result are looking for a high achieving Executive Assistant to join our amazing team! The successful candidate will work with the Partner group in managing the workflow within the firm and ensuring customer centricity in all we do.

Key Responsibilities

• Assist Partners with respect to daily scheduling activities including : calls, emails, meetings and general client administration
• Build relationships with clients and help clients with their issues directly
• Responsible for the administration of monthly client-based work including : engagement letters, document follow-ups etc.
• Review and prepare corporate and personal tax documents for clients
• Maintain paperless filing system
• Special Tax Engagement Support - work with the tax department with respect to any engagements which relate to clients of the Partner
• Managing special projects and additional support on an ad hoc basis
• Utilizes standard software skills to produce reports, documents, calendar management and other administrative duties
• Other duties as assigned

Key Requirements

• Post-secondary education preferred
• Minimum of five (5) years providing high-level executive and administrative support or equivalent in project management strongly preferred
• A proactive thinker and curious learner who stays well-informed regarding upcoming internal and external priorities, relevant trends and the company’s strategic vision
• Proven ability to be adaptable, take initiative, follow direction and be agile while working independently
• Must have excellent time management, prioritization and organizational skills, strong attention to detail, ability to work in a fast-paced environment with multiple competing demands
• Superior interpersonal skills and customer service skills, with the ability to be flexible and work collaboratively with all levels of management and staff
• Willingness to learn new skills
• Proficient with Microsoft Word and Excel and working knowledge of CaseWare, Sage, QuickBooks and CCH iFirm a definite asset
• Use of mature judgement, discretion, tact and diplomacy when dealing with internal and external parties and when handling confidential and sensitive information and situations

What We Offer

• Flexible Summer Fridays (offices are closed)
• Awesome benefits package which includes healthcare and lifestyle spending accounts
• Competitive compensation and RRSP matching
• Vacation + lieu for time worked over standard hours
• Free coffee, tea and snacks
• Loads of fun company events for both staff and their families
• Onsite gym at our Waterloo office with free access for all staff
• An amazing wellness program with wellness challenges, resources, onsite treatments and more

MAC LLP is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment process as accessible as possible and provide accommodations as required for candidates with disabilities. If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability and we will work with you to meet your needs.

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