Executive Assistant

Government of Northwest Territories; Villiage of Fort Simpson; On-site; CAD 50,000 - 65,000; Full time

Job summary

A health services organization in Fort Simpson is seeking an Administrative Assistant to support executives and mentor junior staff. The role involves managing confidential information, communication with senior management, and requires a Diploma in Office Administration. Ideal candidates should have strong administrative skills and at least three years of relevant experience.

Qualifications

• 3 years' experience in an administrative professional role required.
• Certification in Management Studies preferred.

Responsibilities

• Provide mentorship to Administrative Assistants.
• Anticipate and prepare for CEO needs and affairs.
• Handle sensitive personnel and financial information.

Skills

Knowledge of administration and services

Knowledge of Robert's Rules of Order

Knowledge of Microsoft Office

Effective communication

Ability to maintain confidentiality

Diplomacy in changing environments

Education

Diploma in Office Administration or equivalent training

Job description

Department: Northwest Territories Health and Social Services Authority

This job opening is limited to residents living within 25 kilometres of Fort Simpson.

Department Information

The Northwest Territories Health and Social Services Authority (NTHSSA) offers challenging and exciting careers in health and social services delivery and administration in Canada’s North. The Territorial Authority has service locations in communities across the territory and a staff of more than 1,600 serving over 43,000 residents of the NWT and 5,900 residents of the Kitikmeot Region of Nunavut. Challenging work, welcoming communities, and expanded opportunities are some of the benefits offered to employees of the NTHSSA.

Job Information

This position is located at the Deh Cho Regional Office. One Administrative Assistant reports to the Executive Assistant. The incumbent provides mentorship to the Authority\'s Administrative Assistants, Clerk Interpreters and Clerk Receptionists. The incumbent is expected to anticipate and prepare for the CEO needs and affairs, which requires discretion and an understanding of the relationships between the Department of Health and Social Services (DHSS) divisions, Northwest Territories Health and Social Services Authority (NTHSSA), Community Governments and Non-government Organizations (NGO). The position is the primary contact for the Public Administrator, CEO, Senior Management and the Public. Duties involve highly confidential and sensitive information such as personnel matters, medical and labor related issues, grievances, lawsuits, client complaints, financial information, and confidential Board activities.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of the administration and services offered by the Authority
• Knowledge of Robert\'s Rules of Order and the NWT Model of Trustee Leadership
• Knowledge of software programs including Microsoft Office Word, Excel, Outlook and publishing software
• Ability to interact at a Senior Management level, which requires sensitivity, effective and concise thinking and confidentiality
• Ability to communicate effectively in writing and verbally to a variety of audiences with varying levels of background, knowledge and education
• Ability to maintain confidentiality
• Ability to maintain a high degree of tact, discretion, and diplomacy in a fast paced often changing environment is critical
• Familiarity with Health and Social Services terminology
• Familiarity with the ARCS and ORCS filing system, in accordance to the GNWT-wide legislation

Typically, the above qualifications would be attained by:

• Diploma in Office Administration with supervisory and computer courses or equivalent training and work experience; certification in the Management Studies Program from a recognized institution; business Diploma or Grade 12 with additional Administrative Studies; 3 years\' experience in an administrative professional role.

GNWT Inquiries

Inquiries Only:

Dehcho HR Client Service Centre
Department of Finance
Government of the Northwest Territories
9602 100 STREET
BOX240
FORT SIMPSON, NT X0E 0N0
Tel [phone]
Fax [phone]
[e-mail]

Note: If you do not receive electronic notification confirming receipt of your application, please follow up via telephone.