Executive Assistant

City of Franklin, Tennessee; Vaughan; On-site; CAD 73,000 - 81,000; Full time

Job summary

A local government agency is seeking an Executive Assistant to provide administrative support to the City Administrator and Mayor. Responsibilities include managing communications, organizing meetings, and handling payroll duties. The successful candidate should have a minimum of four to six years of public administration experience and a one-year certificate from a college or technical school. This full-time position offers comprehensive benefits including medical and vision insurance.

Benefits

Medical insurance

Vision insurance

Pension plan

Paid maternity and paternity leave

Tuition assistance

Disability insurance

Qualifications

• 4-6 years of public administration experience preferred.
• Ability to handle sensitive information and maintain confidentiality.
• Proficiency in office management principles and procedures.

Responsibilities

• Provide clerical and administrative support to the City Administrator and Mayor.
• Answer multi-line telephone and relay messages.
• Plan logistics for meetings and events.

Skills

Organizational skills

Communication skills

Problem-solving skills

Confidentiality

Education

One-year certificate from college or technical school

Tools

Computers

Job description

Join to apply for the Executive Assistant role at City of Franklin, Tennessee

City of Franklin, Tennessee provided pay range

This range is provided by City of Franklin, Tennessee. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range: $53,695.00 / yr - $58,433.00 / yr

Direct message the job poster from City of Franklin, Tennessee

Dedicated to empowering people, strengthening organizations, and cultivating thriving communities.

Overview :

The City of Franklin is a unique blend of history and progress. Since our beginning in 1799, we have grown from a tiny, agricultural community into a strong blend of residential, commercial and corporate citizens. We invite you to consider becoming a part of our City team, where we work together to serve our vibrant community.

Purpose of Job :

This position provides clerical and administrative support to the City Administrator and Mayor. Serves as a primary point of contact for both internal and external constituencies, assists and represents the City Administrator in communicating with constituents, and handles multiple incoming issues and concerns addressed to the City Administrator, as they arise.

A. Provides Customer Service

• Receives citizen inquiries or complaints; resolves routine problems; forwards more complicated issues to supervisor or other staff members; responds to sensitive requests for information that may involve confidential matters.
• Provides assistance in the understanding and interpretation of City policies and procedures as appropriate.
• Advises City Administrator of priority items awaiting action; serves as high level aide to City Administrator.
• Uploads briefing to City web site weekly.

B. Provides General Office Support

• Answers multi-line telephone; provides information and assistance; takes and relays messages and / or directs calls to appropriate personnel; returns calls as necessary.
• Prepares and composes written documents and correspondence requiring independent judgment in handling format, procedure, and context. Reviews own work for accuracy and completeness.
• Maintains appointment calendars for Mayor and City Administrator; makes travel arrangements.

C. Plans and Coordinates Events

• Plans logistics for meeting and events.
• Sets up meeting area and arranges for refreshments.

E. Administers Accounts Payable

• Creates purchase orders and enters in system; may apply routine coding.
• Reconciles account statements or invoices to purchase or delivery receipts and purchase orders, codes invoices.

F. Administers Payroll for Administration Department

• Monitors and approves employee time-keeping records for Communications Division, CIP Division, Maintenance Department and Administration Department employees. Reviews time sheets for accuracy and completeness.
• Maintains records of employee vacation time, sick time, etc.; makes appropriate calculations; forwards payroll documentation as appropriate.

G. Other Job Duties

• Attends leadership and community events as requested
• Performs other job duties as assigned.

Job Content Knowledge : Organize, prioritize, and schedule work assignments. Analyze situations carefully and adopt effective courses of action. Maintain strict confidentiality. Knowledge of City rules, regulations, policies, and procedures. Has considerable knowledge of Federal, State, and local laws, regulations, and policies applicable to public services through City government. Knowledge of the workings of a Council / Manager form of government.

Establish and maintain effective working relationships with City, County, and State officials, City staff, and the public. Handle multiple interruptions and adjustments to priorities. Follow through on project coordination with various individuals. Knowledge of office management principles and procedures. Be proficient with computers. Type and transcribe dictation accurately. Read, analyze, and interpret regulations and write reports. Solve practical problems and make decisions based on limited standardization. Develop cooperative working relationships and assist colleagues as needed.

Job Requirements & Qualifications :

Education and Experience : Typically requires a one-year certificate from college or technical school plus four to six years of public administration experience, or an equivalent combination of education and experience.

Seniority level: Associate

Employment type: Full-time

Job function: Administrative, Project Management, Customer Service

Industries: Government Administration

Additional benefits include medical insurance, vision insurance, pension plan, paid maternity and paternity leave, tuition assistance, disability insurance.

Inferred from the description for this job, the posting is active and not expired.