Executive Assistant

MMNOVATECH LTD; Vaughan; On-site; CAD 60,000 - 80,000; Full time

Job summary

A technology and real estate company is seeking an Executive Assistant to provide comprehensive support to the leadership team. The role involves managing calendars, organizing meetings, and conducting research. Ideal candidates are detail-oriented, skilled in communication, and proficient in MS Office. This onsite position offers growth opportunities within a dynamic organization.

Benefits

Growth opportunities

Collaborative work environment

Exposure to innovative projects

Qualifications

• Proven experience as an Executive Assistant or Administrative Assistant.
• Ability to manage multiple priorities while maintaining confidentiality.
• Professionalism and discretion in a fast-paced environment.

Responsibilities

• Manage executives’ calendars and schedule meetings.
• Organize travel arrangements and logistics for events.
• Prepare presentations and documentation as required.
• Conduct research and compile information for decisions.

Skills

Organizational skills

Multitasking

Excellent communication

Proficiency in MS Office Suite

Analytical skills

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office Suite

Google Workspace

Job description

About the Role:

MM Nova Tech is seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive administrative and operational support to our leadership team. The ideal candidate will be detail-oriented, resourceful, and able to manage multiple priorities while maintaining confidentiality. This role also involves research and reporting tasks to support business decisions and strategic initiatives.

Key Responsibilities:

• Manage executives’ calendars, schedule meetings, and coordinate appointments.
• Organize travel arrangements, expense reports, and logistics for meetings/events.
• Prepare presentations, reports, and other documentation as required.
• Conduct research and compile information to support projects, initiatives, and decision-making.
• Handle correspondence, emails, and calls on behalf of executives.
• Maintain organized filing systems (both digital and physical).
• Support executives in day-to-day administrative tasks to ensure smooth operations.
• Liaise with internal teams and external stakeholders professionally and efficiently.
• Maintain confidentiality of sensitive information at all times.

Requirements:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong organizational, multitasking, and time management skills.
• Excellent communication skills (written and verbal).
• Proficiency with MS Office Suite, Google Workspace, and related productivity tools.
• Ability to research, analyze, and present findings clearly.
• Professionalism, discretion, and adaptability in a fast-paced environment.
• Bachelor’s degree preferred (Business Administration, Communications, or related field).

What We Offer:

• Onsite role, 5 days a week, ensuring close collaboration with leadership.
• Exposure to technology, real estate, and innovative business projects.
• Growth opportunities within a dynamic and expanding organization.
• A collaborative and supportive work environment.

If you’re someone who thrives in a fast-paced environment and enjoys being the go-to person for leadership support, we’d love to hear from you!