Executive Assistant

Make a Future; Vancouver; Hybrid; CAD 80,000 - 95,000; Full time

Job summary

A leading educational association in Vancouver is seeking an Executive Assistant to support the President and Board of Directors. This hybrid role includes managing board logistics, complex scheduling, and high-level administrative support. The ideal candidate has at least 5 years of experience in similar positions, preferably within the education sector. A competitive salary and supportive work environment are offered.

Benefits

4 weeks vacation

Availability for additional pay on weekends

Qualifications

• Minimum 5 years of Executive Assistant experience supporting elected boards or governance bodies.
• Background in education (K12) or non-profit sector preferred.
• Excellent writing and communication skills.

Responsibilities

• Provide high-level executive administrative support.
• Coordinate logistics for board and senior leadership meetings.
• Manage complex schedules and travel arrangements.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Personal Assistant Experience

Calendar Management

Administrative Experience

Tools

Microsoft Excel

Microsoft PowerPoint

Zoom

Teams

SharePoint

Job description

BCPVPA Executive Assistant July 2025

Executive Assistant to the President Executive Director & Board of Directors

Organization : BC Principals & Vice-Principals Association (BCPVPA)

Location : Vancouver BC (Hybrid 4 days in office 1 from home)

Salary : $80000 $95000

Start Date : September 2025

The BC Principals & Vice-Principals Association (BCPVPA) is a dynamic professional organization that serves and represents more than 2700 school leaders across BCs K12 public education system. With a mission rooted in advocacy leadership development and member support BCPVPA plays a critical role in shaping the direction and success of educational leadership throughout the province.

We are seeking an experienced and highly organized Executive Assistant to support our President Executive Director and elected Board of Directors . This pivotal role is ideal for a professional with a strong background in executive-level administrative support a deep understanding of governance and ideally experience in the public education or broader public sector.

About the Role

As Executive Assistant you will be the linchpin of administrative operations at the leadership levelsupporting decision-makers managing board governance logistics coordinating high-level meetings and communications and ensuring seamless connections with stakeholders across the province. This position requires the utmost professionalism sound judgment and a proactive approach to anticipating needs and managing competing priorities.

Key Responsibilities

• Provide high-level executive administrative support to the President Executive Director and Board of Directors.
• Coordinate logistics materials and scheduling for Board Committee and senior leadership meetings.
• Prepare and distribute agendas briefing notes correspondence and presentation materials.
• Attend Board and committee meetings to take detailed minutes and manage follow-up on action items.
• Manage complex scheduling and travel arrangements for the President (including school visits across BC).
• Liaise professionally with internal and external stakeholders including the Ministry of Education school districts and BCPVPA members.
• Collaborate with the Event Planner to support conferences and special meetings.
• Maintain governance records and support archiving and documentation procedures.
• Oversee basic office operations (IT coordination deliveries facility support security).
• Provide guidance and support to administrative colleagues and contribute to overall team cohesion.
• Host and manage virtual meetings using Zoom including breakout room functionality.

Qualifications and Experience

Minimum 5 years of Executive Assistant experience with demonstrated experience supporting elected boards or governance bodies.

Background in education (K12) non-profit or public sector strongly preferred.

Knowledge of BCs public education landscape is a significant asset.

Excellent writing editing and communication skills.

Advanced proficiency with Microsoft Office (Word Excel PowerPoint Outlook) and collaboration tools (Teams Zoom SharePoint).

Strong organizational skills with the ability to manage multiple high-priority tasks simultaneously.

High level of discretion professionalism and sound judgment.

Collaborative team player who thrives in fast-paced and service-oriented environments.

Work Model & Compensation

Hybrid schedule : 4 days in office 1 day remote.

Availability during executive office hours required including 56 Saturdays per year (paid in addition to salary).

Salary : $80000$95000 depending on experience.

Vacation : 4 weeks.

This is a rare opportunity to work at the heart of a respected provincial organization supporting leadership that directly impacts BCs public education system.

To apply in confidence please contact Cathal Moore at Robert Half : with subject line BCPVPA EXECUTIVE ASSISTANT.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 80000 - 95000