Executive Assistant

Quantum Management Services Ltd.; Vancouver; Hybrid; CAD 80,000 - 90,000; Full time

Job summary

A respected leadership advisory firm in Vancouver is seeking an Executive Assistant to support senior consultants. This hybrid role combines executive support and client interaction in a dynamic, professional environment. The ideal candidate has 5-10 years of experience, strong organizational skills, and exceptional communication abilities. This position offers a competitive salary and comprehensive benefits.

Benefits

Hybrid work model (3 days in-office, flexible days)

Annual performance bonus

$6,000 annual retirement contribution

100% employer-paid benefits

Wellness allowance

Generous vacation and personal time off

Enhanced maternity leave top-up and paid parental leave

Qualifications

• Proven ability to manage fast-moving priorities with accuracy and calm.
• Experience with CRM systems is a plus.
• Ability to act with discretion and initiative.

Responsibilities

• Coordinate complex scheduling and manage executive calendars across global time zones.
• Serve as a key liaison between senior consultants, clients, and candidates.
• Prepare high-impact presentations, reports, and confidential materials.
• Lead the logistical coordination of client and candidate meetings.
• Maintain internal systems (CRM, project trackers) and ensure process accuracy.

Skills

5-10 years of experience supporting senior leaders in consulting, financial, legal, or professional services

Tech-savvy and experienced with Microsoft Office

Excellent communication skills

High emotional intelligence

Strong organizational skills and attention to detail

Job description

Please apply on Isarta.com

https : / / isarta.com / jobs / ?utm_source=IND&job=113805

Position : Executive Assistant

Location : Downtown Vancouver - Hybrid

Salary : $80,000-$90,000

• annual bonus

Are you proactive, detail-oriented, and energized by supporting high-performing executives? This Executive Assistant opportunity goes far beyond traditional admin support - it's your chance to partner with a group of senior consultants at a global leadership advisory firm known for working with some of the world's most influential organizations.

Based in downtown Vancouver, this hybrid role blends executive support, project coordination, and client interface in a fast-paced, highly professional environment where discretion, agility, and precision are key.

Your future benefits :

Hybrid work model (3 days in-office, flexible days)

Base salary of $80,000-$90,000

annual performance bonus

6,000 annual retirement contribution

up to $2,000 matching

100% employer-paid benefits

wellness allowance

Enhanced maternity leave top-up and paid parental leave

Generous vacation and personal time off

Your future responsibilities :

Coordinate complex scheduling and manage executive calendars across global time zones

Serve as a key liaison between senior consultants, clients, and candidates

Prepare high-impact presentations, reports, and confidential materials

Lead the logistical coordination of client and candidate meetings

Maintain internal systems (CRM, project trackers) and ensure process accuracy

Work collaboratively with a close-knit support team in a high-trust, low-ego environment

Skills and profile we're looking for :

5-10 years of experience supporting senior leaders in consulting, financial, legal, or professional services

Proven ability to manage fast-moving priorities with accuracy and calm

Tech-savvy and experienced with Microsoft Office and internal systems (CRM experience is a plus)

High emotional intelligence, professionalism, and sound judgment

Excellent communication skills and ability to act with discretion and initiative

A collaborative mindset with strong organizational skills and attention to detail

About the firm :

Our client is one of the world's most respected leadership advisory firms, with a strong reputation for guiding CEOs, Boards, and executives through critical leadership decisions. Their Vancouver office is a dynamic, professional hub, home to a dedicated team that values partnership, precision, and integrity.

Because behind every exceptional leader is an exceptional Executive Assistant. Ready to join the journey?

Please send your resume in Word format to Cynthia Gray.

REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.

OUR VIRTUAL DOORS ARE OPEN!

Please apply on Isarta.com

https : / / isarta.com / jobs / ?utm_source=IND&job=113805