Executive Assistant

Swim Recruiting; Vancouver; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading recruitment agency is seeking an Executive Assistant in Vancouver. This hybrid role involves providing vacation coverage for a team of EAs and supporting senior executives. Ideal candidates will have 3-4 years of experience, excellent business acumen, and adaptability in a fast-paced environment. Competitive pay at $35/hr plus vacation pay.

Qualifications

• 3-4 years’ experience in administrative or executive support roles.
• Experience with publicly traded companies is preferred.
• Commitment to inclusion and diversity.

Responsibilities

• Coordinate the Executive’s calendar and manage email.
• Schedule meetings and arrange IT resources.
• Maintain confidentiality for sensitive information.
• Coordinate last-minute travel arrangements.

Skills

Excellent business acumen

Sound judgment

Prioritization skills

Confidentiality

Collaboration and teamwork

Adaptability

Job description

Executive Assistant

In this exciting Executive Assistant role, you will have the opportunity to be exposed to many areas as you provide vacation coverage for a large team of EAs and support various executives in need. This is a 1-year contract to start with a possible extension or permanent opportunity if business and performance align.

Who – The Company :

Our client, one of Vancouver’s most sought-after companies to work for, with global operations and an impeccable reputation, is seeking an Executive Assistant who is adaptable, driven, and thrives in a fast-paced environment.

What - The Role :

This is a fabulous opportunity for a dynamic EA with proven expertise supporting senior executives.

This role is part of the hybrid workplace program; you will provide vacation coverage for Executive Assistants taking their well-deserved vacations. Our client’s EAs serve as connectors between senior leadership and departmental teams; they are principal schedulers, timekeepers, planners, and coordinators for members of the Executive Team. Key responsibilities include (but are not limited to):

• Coordinating the Executive’s calendar and contacts, managing email according to scope of authority.
• Establishing work priorities and assigning tasks to department staff within scope of authority.
• Scheduling meetings, sending invitations and agendas, booking rooms, and arranging IT resources and refreshments to facilitate efficient meetings.
• Maintaining confidential information appropriately for the business, team, and leadership.
• Coordinating last-minute travel arrangements, often requiring adjustments and rescheduling, in collaboration with other Executive Assistants and according to the senior executive’s travel plan.
• Acting as a communication liaison with the department as needed.
• Responding to inquiries or directing them to appropriate partners.
• Delegating and following up on action items within your responsibility.
• Handling special projects as assigned by the Executive or Operations Manager.

Who - The Candidate :

• 3-4 years’ experience or equivalent in administrative or executive support roles with increasing responsibilities.
• Excellent business acumen, sound judgment, and prioritization skills.
• Ability to maintain utmost confidentiality.
• Experience working in a fast-paced environment.
• Experience working with a publicly traded company is preferred.
• Commitment to inclusion and diversity: creating and supporting an inclusive environment that values differences.
• Integrity and honesty: behaving in an ethical and fair manner.
• Leadership : Ability and desire to lead, influence, and inspire others; motivate, empower, develop, and direct team members.
• Collaboration and teamwork: working productively with others to achieve goals, seeking diverse perspectives.
• Adaptability and agility: tolerating uncertainty and changing priorities in a dynamic environment.
• Decision-making: using logic and reasoning to evaluate options and make effective, timely decisions.
• Strategic Thinking : Setting strategies aligned with the company's vision and values to achieve goals, considering the broader implications of decisions.
• Resilience: persisting through setbacks and recovering quickly.

Compensation :

35 / hr + 4% vacation pay.

Location :

Vancouver, hybrid model (4 days onsite, 1 remote). Flexibility required for additional onsite presence as needed. Work may shift between Vancouver office locations depending on executive needs.

When & How to Apply :

Swim Recruiting is engaged as a trusted agency for this search.

If you already have a recruiter at Swim, please contact them directly. Otherwise, click 'APPLY NOW' to submit your resume. Thank you!