Executive Assistant

Destination Auto Group - Shared Services; Vancouver; On-site; CAD 75,000 - 95,000; Full time

Job summary

Destination Auto Group is seeking a skilled Executive Assistant to support its President and executives, offering competitive salary and comprehensive benefits. The role demands high-level organizational skills, a proactive mindset, and the ability to work independently in a fast-paced environment.

Benefits

Competitive compensation

Comprehensive Group Health Benefits Program

Ongoing professional development and mentorship

Team-oriented culture

Qualifications

• Minimum 5 years' experience in a senior administrative or executive assistant role.
• Exceptional writing, editing, and interpersonal skills required.
• Ability to travel locally between Lower Mainland locations.

Responsibilities

• Provide high-level administrative support to the company President and key executives.
• Coordinate complex and frequently changing calendars, appointments, and travel logistics.
• Organize and support executive meetings, preparing agendas and taking minutes.

Skills

Communication

Detail-oriented

Organizational skills

Problem-solving

Technologically savvy

Tools

Microsoft Office

Google Workspace

Dropbox

Job description

Recognized as the 2019 and 2022 Canadian Automotive Dealers Association (CADA) Laureate Award Winner for Business Innovation and one of Canada’s Best Employers for Recent Graduates for 2025, Destination Auto Group is seeking a highly skilled Executive Assistant to support our President and executive team.

This is a critical role for an experienced professional who thrives in a fast-paced environment, is intuitively responsive to executive needs, and brings exceptional attention to detail, discretion, and initiative to every task.

More than a traditional administrative role, this position requires a sharp mind, strong organizational instincts, and the ability to anticipate, prioritize, and respond with professionalism and care. Self-motivation and the ability to work independently is essential. This position also includes elements of personal assistance, so adaptability and a proactive, service-oriented mindset are essential.

What We Offer :

• A dynamic, team-oriented culture with a forward-thinking organization
• Competitive compensation and comprehensive Group Health Benefits Program
• Ongoing professional development and mentorship
• A people-first environment recognized for innovation

What You’ll Be Doing :

• Provide high-level administrative support to the company President and key executives
• Anticipate the needs of the President to proactively address scheduling, travel, meeting preparation, and follow-ups
• Organize, attend, and support executive meetings : preparing agendas, taking minutes, tracking action items, and ensuring appropriate follow-through
• Coordinate complex and frequently changing calendars, appointments, and travel logistics with accuracy and foresight
• Draft, proofread, and manage confidential correspondence and documentation with clarity and professionalism
• Act as a gatekeeper and liaison, managing internal and external communications with discretion
• Support personal tasks and errands for the President as required
• Seasonal and annual event planning
• Newsletter creation, culture / event updates in employee portal
• Perform other tasks and special projects aligned with the role as needed

What We’re Looking For :

• Minimum 5 years’ experience in a senior administrative or executive assistant role
• A polished communicator with exceptional writing, editing, and interpersonal skills; a keen sense of, or experience in hospitality is a plus
• Extremely detail-oriented, organized, and responsive — with a high degree of accuracy and accountability
• Confident working independently, while being a cooperative and dependable team member
• Skilled at balancing confidentiality with approachability
• A natural problem-solver who stays calm under pressure and thrives on anticipating needs before they arise
• Technologically savvy — proficient with Microsoft Office, Google Workspace, Dropbox, and calendar management tools
• Ability to travel locally between Lower Mainland locations as needed

Salary from $75,000, however salary commensurate with experience

If this sounds like you submit your resume to our human resources team today.

Destination Auto Group is an equal opportunity employer. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.

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