Executive Assistant

White Spot; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading Vancouver company is seeking a dynamic Executive Assistant for a 1-year contract with potential for permanent placement. The role involves providing essential support to executives during vacation coverage while maintaining effective operations. Ideal candidates will have 3-4 years of administrative experience and strong decision-making skills, and thrive in a fast-paced, hybrid working environment.

Qualifications

• 3-4 years experience in executive support.
• Ability to exercise sound judgment.
• Experience working with publicly traded companies.

Responsibilities

• Coordinate Executive's calendar and manage emails.
• Handle confidential information appropriately.
• Respond to inquiries and delegate action items.

Skills

Business Acumen

Confidentiality

Adaptability

Strong Judgment

Job description

Executive Assistant

In this exciting Executive Assistant role, you will have the opportunity to be exposed to many areas as you provide vacation coverage for a large team of EAs and support various executives in need. This is a 1-year contract to start with possible chance of extension of permanent opportunity if business and performance align.

Who – The Company:

Our client, one of Vancouver’s most sought-after companies to work for, with global operations and an impeccable reputation, is seeking an Executive Assistant who is adaptable and driven and thrives in a fast-paced environment.

What- The Role:

This is a fabulous opportunity for a dynamic EA with proven expertise supporting senior executives.

This role is in the hybrid workplace program; you are the Vacation coverage support for Executive Assistants taking their much-deserved vacations. Our client’s EAs are connectors between senior leadership and departmental team needs; principal scheduler, timekeeper, planner, and coordinator to a member of the Executive Team, the Executive Assistant has a vital role in the success of their department.

Tasks in this role include (but are not limited to):

• Coordinates Executive’s calendar and contacts and, according to allowed authority, manages Executives email.
• Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
• Coordinates Executive’s calendar and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of efficient meeting facilitation.
• Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
• Coordinates last minute unforeseen travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan.
• Acts as a communications liaison with Department as required.
• Responds to inquiries or refers them to the appropriate partner.
• Delegates and follows up on action items that fall within realm of responsibility.
• Special Projects as assigned by Executive or your Operations Manager.

Who- the Candidate:

• 3-4 years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
• Excellent business acumen and ability to exercise sound judgment and prioritization.
• Able to observe and maintain the utmost confidentiality.
• Ability to work in a fast-paced environment.
• Experience working with a publicly traded company

• Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences
• Integrity/Honesty: Behaves in an honest, fair, and ethical manner
• Leadership: Is able and desires to lead, influence, and inspire others; motivates, empowers, develops, and directs people as they work
• Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks partnerships and diverse perspectives
• Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast-paced environment
• Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions
• Strategic Thinking: Sets strategies that are aligned to vision and values of the company to achieve goals/vision/further the mission; considers the 'big picture' implications of decisions
• Resilience: Remains persistent; recovers quickly from setbacks

How much:

$35/hr + 4% vacation pay.

Where:

Vancouver, hybrid working model of 4 days onsite in office, and 1 remote. Require some flexibility should the executives’ needs require more onsite presence some weeks. Depending on the executives’ location, work may shift between office locations in Vancouver.

When & How To Apply:

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search.

If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!