Executive Assistant

BHP Group; Vancouver; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

BHP Group is seeking an Executive Assistant to provide administrative support to the Vice President at their Vancouver office. This role involves managing communications, planning, and enhancing team efficiency within a hybrid work environment. The ideal candidate will possess strong organizational skills and a proactive approach to managing complex tasks.

Benefits

Relocation Assistance

Flexible Work Environment

Diversity and Inclusion Initiatives

Qualifications

• Experience supporting senior executives with confidentiality.
• Ability to manage time-sensitive deliverables autonomously.
• Strong knowledge and advocacy for digital collaboration tools.

Responsibilities

• Manage administrative functions and communications.
• Coordinate team deliverables and stakeholder engagements.
• Oversee the management of the office operations.

Skills

Problem Solving

Communication

Organizational Skills

Attention to Detail

Initiative

Tools

Office Suite Systems

Job description

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Executive Assistant

Job Posting End Date: 12-Jul-2025;05:59:59GMT

Job Country:

Canada

Job State/Province: British Columbia

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.

Come and be a part of this success!

BHP and Lundin Mining have formed the joint venture company, Vicuña Corp. (the JV) to develop the Vicuña Project, which encompasses the Filo del Sol (FDS) and Josemaria copper projects, located in the San Juan province of Argentina and extending into the Atacama Region of Chile. The FDS deposit is the largest greenfield copper deposit discovered in the past 30 years, and we believe the Vicuña project has the potential to develop into a global top 10 copper operation.

Work Location

Vancouver, BC office. 40 hours per week. Hybrid working (flexible, shared workstations and a combination of office and work from home) is standard for BHP.

BHP offers relocation assistance to support the successful incumbent in transitioning, if required. Benefits offered as part of the relocation program include (but are not limited to) new home purchase assistance, temporary accommodations, home finding trip and a relocation allowance.

Purpose

Reporting to the VP Vicuña JV, The Executive Assistant is responsible for administrative activities including the development and delivery of work plans, execution of administrative functions/communications, essential data management practices and the fostering of a positive team culture to drive efficiency across operational routines.

About the Role

In this role, you will:

• Support the development and delivery of work plans, manage the execution of administrative functions and communications, design/carry out essential data management practices and foster a positive team culture to drive efficiency across administrative processes and operational routines.
• Lead team planning and take responsibility for team organization including managing / coordinating team deliverables and organizing / scheduling multi-stakeholder engagements
• Take responsibility for management of the Vancouver office including coordination with IT, building management and managing service providers.
• Develop and communicate insights that guide data driven action and decision making.
• Support the management of vendor/customer selection, contracts, and performance to maximise operational and financial outcomes and mitigate BHP's exposure to risk.
• Identify, engage and manage a range of diverse internal and external stakeholders.
• Source information, plan and conduct analyses to support evidence based decision making.
• Apply and evaluate change management tools, methods, data, purpose, value and strategic direction.

About You

• Experienced executive assistant who has previously supported a senior executive, with a proven ability to work autonomously, proactively establish priorities and take responsibility for time sensitive deliverables while keeping and maintaining the upmost confidentiality.
• Strong problem solving, communication and organizational skills will be an asset - as will your attention to detail, initiative, and talent to engage with a diverse range of stakeholders.
• Advocate for leveraging digital technologies to enable collaboration and the simplification of tasks and possess strong knowledge of office suite systems.
• Project management and budgeting skills

Application Deadline

This posting will be active until 11:59pm CST on July 11, 2025.

About Our Process

At BHP, we arecommittedto employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants’ suitability for a role including police/criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks. The outcome of these checks is not determinative of whether or not BHP decides to make an offer of employment.

Supporting a Diverse Workplace

At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that is more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We recognize that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at [e-mail] .

At BHP, we aim to unlock the enormous potential that diverse and inclusive teams bring to the workplace, to leave a strong legacy within and beyond our operations for the generations to come.