Executive Assistant

STRIVE Recruitment; Vancouver; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading recruitment firm in Vancouver is seeking a highly organized Executive Assistant to support two senior executives. In this fast-paced role, you will be responsible for managing calendars, documentation, and various daily operations. The ideal candidate will possess strong communication skills, discretion, and a proactive attitude, making them instrumental in ensuring that all executive functions are streamlined and efficient.

Qualifications

• Minimum of 3 years experience supporting senior management or executives.
• Strong written and verbal communication skills; excellent keyboarding and organizational abilities.
• Industry experience in Real Estate, Construction, Property Management, Leasing, Finance, or Marketing is a strong asset.

Responsibilities

• Manage complex calendars, coordinate meetings, and schedule appointments.
• Prepare meeting agendas and record accurate meeting minutes.
• Reconcile credit card receipts and manage financial organization.

Skills

Communication

Organization

Time Management

Tools

Microsoft Office Suite

Job description

STRIVE is a Vancouver based recruitment firm offering recruitment solutions in the specialist areas of Accounting & Finance, Corporate Administration and Operations & Manufacturing. We are passionate about recruitment at STRIVE and commit to offering an upfront, genuine and consultative approach to everything we do - which is a big reason as to why we have been successful. Our proactive recruitment approach allows us to uncover high calibre professionals for niche, specialized and what are often regarded as "hard to fill" roles. At the same time, our simple philosophy recognizes the need to fully understand every client and candidate's motivations, requirements and objectives.

THE ROLE

We are seeking a highly organized and proactive Executive Assistant to support two senior executives in a fast-paced, high-visibility environment. This individual will be instrumental in managing calendars, documentation, and daily operations, ensuring all executive functions are streamlined and efficient. Discretion, professionalism, and strong communication skills are key to success in this role.

RESPONSIBILITIES

• Prepare, track, and follow up on various forms of correspondence and documentation
• Respond to telephone and email inquiries in a timely and professional manner
• Manage complex calendars, coordinate meetings, and schedule appointments
• Prioritize and oversee multiple projects simultaneously, ensuring timely completion
• Review documents and reports, liaising with external parties when needed
• Prepare meeting agendas and record accurate meeting minutes
• Maintain confidentiality and handle all business matters with discretion
• Sign and track contracts and change orders on behalf of the executives
• Maintain and update the contract tracker, distribute executed copies, and send to internal departments
• Organize weekly check-in meetings to review documents and key communications
• Reconcile credit card receipts and manage financial organization
• Coordinate travel and logistics when required

REQUIREMENTS

• Minimum of 3 years experience supporting senior management or executives
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)
• Strong written and verbal communication skills; excellent keyboarding and organizational abilities
• Positive, personable, and professional with the ability to interact with diverse stakeholders
• Proven track record of meeting deadlines and managing time-sensitive projects
• Adaptable to last-minute changes and able to stay calm under pressure
• Industry experience in Real Estate, Construction, Property Management, Leasing, Finance, or Marketing is a strong asset
• Valid drivers license and access to a personal vehicle
• Willingness to travel as required

LI-SR

INDSTRIVE3

Create a job alert for this search