Executive Assistant

Mark Anthony Wine & Spirits; Vancouver; Hybrid; CAD 80,000 - 95,000; Full time

Job summary

A leading company in the beverage alcohol industry seeks an Executive Assistant to support the CEO and Executive Vice Chair. The role involves managing schedules, coordinating travel, and serving as a liaison within a fast-paced environment. Ideal candidates will have a strong executive support background and excellent communication skills.

Benefits

Company-matched RRSP contributions

Extended health and dental benefits

Paid time off

Complimentary building gym

An extensive offering of learning and development programs

Qualifications

• 7+ years of executive support experience.
• Experience interacting with senior executives.
• Background in corporate or consulting environments.

Responsibilities

• Manage executive calendars across time zones.
• Prepare for meetings and coordinate travel.
• Proactively identify issues before escalation.

Skills

Strong communication skills

Prioritization

Management of competing tasks

Proficient in Microsoft Office

Education

Bachelor’s degree in Business Administration, Economics or related fields

Job description

Mark Anthony Group is one of North America's most successful privately held alcohol beverage companies. We are a leading producer and distributor of fine wine, premium Ready to Drink (RTD) products, and spirits in the Global beverage alcohol industry. We are an innovative and ambitious organization with a successful track record of building successful and disruptive brands, including the iconic Mike’s Hard Lemonade and White Claw.

The Role :

Reporting into the Manager, Executive Administration, the Executive Assistant holds the responsibility of being a proactive, organized partner and liaison between the CEO and his key internal and external contacts. This role provides primary assistance to the Executive Vice Chair and back up coverage for team of EAs for the CEO in relation to meeting bookings, personal appointments and booking private travel. The Executive Assistant demonstrates a high standard of excellence. This is a unique role that will require the ability to change gears and audiences fluidly, including the CEO, Corporate Office Executives, Presidents, Visitors, Guests and Employees, while professionally acting as a gatekeeper to a fast-paced Office of the CEO.

Scheduling

• Manage and prioritize multiple executive calendars, including that of the Executive Vice Chair and the CEO, across multiple international time zones, ensuring strategic alignment with business priorities.
• Manage and screen all emails and traditional mail, including screening all incoming telephone calls.
• Organize and prepare correspondence, as necessary.
• Prepare for meetings and events including arranging catering, preparing materials, and scheduling people, locations & resources
• Research and plan departmental events / off site meetings.
• Coordinate regional and international travel both in commercial and private aviation.
• Some minimal aspects of personal assisting in preparing documents and procurement of items.

Expenses & Budgets

• Prepare, track, and meet fiscal budgets.
• Track, process, and code expenses and invoices.
• Submit credit card reconciliation statements for several Executives in accordance to billing cycle

Administration & Organization

• Proactively identify issues and troubleshoot solutions before they get through the CEO’s door.
• Host and liaise with visitors for the Vancouver Corporate Office as well as other office locations.
• Filing and general administrative duties.
• Prepare briefing notes and biographies of external guests.
• Assist with project management and ensure project deadlines are met.
• Assist with meeting materials.

What You'll Bring :

• Bachelor’s degree in Business Administration, Economics, or a closely related field such as Management, Commerce, or Executive Office Administration.
• Minimum of 7 years of full-time experience in executive support and / or project coordination roles involving direct interaction with senior executives / management in corporate or consulting environments (e.g., Executive Assistant, Project Coordinator, Chief of Staff).

Who You Are :

• Strong communication skills both written and verbal.
• Prioritization and management of multiple competing tasks
• Proficient in Microsoft Office
• Ability to work independently and within a team is key.

Why Join Us?

Mark Anthony is committed to hiring, engaging, and growing qualified, talented, and motivated team members at every level of our organization. We offer competitive compensation that recognizes individual and company performance. Thetypical hiring range for this position is $80,000 - $95,000 annually; the base pay is determined by market location and job-related knowledge, skills, experience, and education.

As part of our Total Rewards program, we are also proud to offer :

• Company-matched RRSP contributions
• Extended health and dental benefits, and mental health plans with 24 / 7 access to a primary care physician via Lumino Health
• Maternity & Adoption Leave Top Up and Paid Secondary Caregiver Leave
• Paid time off
• An extensive offering of world leading learning and development programs to empower your career development – in-person and digital offerings with internationally renowned resources like Franklin Covey and Lumina.

Other perks include :

• Located in a prime Vancouver neighborhood (near transit)
• Hybrid work environment of 3-days a week in-office
• Complimentary building gym

We are growing a lasting legacy in the beverage alcohol industry, with people first. Apply now!

Mark Anthony Group is an equal opportunity employer.We encourage applications from individualsof all backgrounds who areeligibleto work in Canada.We thank all candidates for their interest in MAG and we will reach out to thosecandidates that are under consideration. If you are contacted for an interview and require accommodationduring the recruitment process, pleasecontactyour recruiter.

At Mark Anthony, we exist to Unearth the Extraordinary :

Our Purpose is not just a statement; it is a call to action that binds us together and ignites our passion for making a difference. It is the driving force behind why we do what we do every single day, connecting our global organization across all business units, roles, and locations. We are :

Best in Our Craft

We set the standard with a pursuit of excellence that can be found in everything from our products and processes to our plants and people.

Ambitiously Curious

We stay curious, dreaming big and navigating the unknown with an enduring belief in better.

Made With Humility

We bring humility, authenticity, fun, and support to every collaboration and celebrate wins as a team.

Daringly Disruptive

We disrupt the status quo, moving fast to seize opportunities and acting scrappy to stay ahead of industry giants.