Executive Assistant

T-Net British Columbia; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading regional organization in Metro Vancouver is seeking an experienced Executive Assistant to support multiple Senior Vice Presidents and staff. The ideal candidate will manage busy schedules, coordinate communications, and prepare meetings. This role requires excellent organizational skills and the ability to handle various tasks efficiently. The position offers a standard work schedule from Monday to Friday with competitive compensation.

Qualifications

• Senior experienced EA, able to handle a busy workload.

Responsibilities

• Manage calendars for multiple executives.
• Coordinate internal and external communications.
• Prepare and manage meeting logistics.

Skills

Calendar management

Internal/external communication

Event preparation

Expense account management

Job description

Overview

This is a position for an Executive Assistant for the Development/Planning Department.

The Executive Assistant will assist:

• 3 Senior Vice Presidents
• 1 Vice president
• 5 other staff in the department

Areas of Responsibility

• Calendar management
• Internal/external communication on behalf of VPs
• Review of authorizing signatory cheques and documents (including online approvals)
• Liaise with Executive Office and other departments
• Reservations
• Industry association related bookings/sponsorship and account management
• Maintain filing system & archives
• Meeting preparation and logistics (including bookings)
• Event preparation and logistics (may require on-site setup)
• Expense account management
• Mailings & courier
• Project assistance (as needed)
• DayForce
• Ad hoc items

Requirements / Qualifications

We are looking for a more senior experienced EA, with the confidence to handle a busy workload.

Work Schedule

Monday to Friday, 8:30 am-5 pm or 9 am -5:30 pm with an hour lunch.

Company Information

For more information about TEEMA and to consider other career opportunities, please visit our website at www.teemagroup.com