Executive Assistant

Pomerleau; Vancouver; Hybrid; CAD 60,000 - 75,000; Full time

Job summary

A leading construction company in Vancouver is seeking an Executive Assistant to support the Sr VP. This role includes strategic calendar management, communication coordination, and ensuring alignment with company priorities. Ideal candidates have 3+ years of experience in a similar role and possess strong organizational and tech skills. The company offers a collaborative work culture, hybrid model, and generous benefits including RRSP matching and vacation from day one.

Benefits

RRSP with up to 5% employer matching

Hybrid work model

Employee stock ownership program

Career growth opportunities

Transit pass reimbursement

Minimum 4 weeks of vacation

Qualifications

• At least 3 years in an EA/Chief of Staff role.
• Ability to manage and anticipate executive needs.
• Excellent communication skills, both written and verbal.

Responsibilities

• Own the VP’s schedule and align it with company priorities.
• Manage key communications and draft responses.
• Be a strategic partner and coordinate execution on priorities.

Skills

Strategic support

Organizational skills

Tech savvy

Collaboration

Efficiency

Job description

What you will do

• Own the VP’s schedule like a strategist. Align time with company priorities. Ensure the needs of the organization as well as that of the Sr VP are met.
• Manage inboxes and key communications. Draft responses, chase down follow-ups, and keep momentum with high priorities.
• Coordinate communication and execution across and between internal and external partners and collaborators. Anticipate what’s needed, prep ahead of meetings, and follow up to ensure things get done with polish.
• Be strategic and involved with research; coordinate and execute on fast-moving priorities. You’re a thinking partner who can help move ideas toward structured action.
• Gather key knowledge and formulate initial conclusions and insights utilizing tools tied to Workforce Planning, CRM, Project Management and Finance.

This role could be for you if you have

• Someone with at least 3 years in an EA/Chief of Staff or direct admin to a senior executive.
• Two steps ahead — always.
• Organized, but flexible in the chaos.
• Tech savvy, not afraid to learn new systems.
• Comfortable speaking up.
• Loyal to the mission, not the status quo.
• Obsessed with efficiency, clarity, and outcomes.
• Strategic in how you support.
• Collaborative and able to work in a sometimes-contradictory environment.
• Resilient, patient, creative and clever. You make things happen.
• Reliable. You stick to your commitments.

French an Asset.

Ready to build your career? We want to hear from you.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past four years, we\'ve proudly held the distinction of being one of Canada\'s Top 100 Employers.

This role goes far beyond traditional executive assistant work. You\'re not just a gatekeeper — you\'re a catalyst for success. You’ll act as a strategic extension of the Sr VP, owning his calendar and priorities, managing internal relationships and acting as a liaison between regional reporting duties and the head office in Montreal. You\'re here to clear noise, bring clarity, and move things forward — fast and smart.