Executive Assistant

Vancity; Vancouver; Hybrid; CAD 49,000 - 75,000; Full time

Job summary

Join Vancity as an Executive Assistant supporting two Vice Presidents in IT. You will manage calendars, prepare meeting materials, and facilitate communication, all while thriving in a dynamic, hybrid work environment. Ideal for those with a passion for technology and strong organizational skills.

Benefits

Attractive benefit packages

3-4 weeks vacation allowance

10 statutory holidays plus additional 3

Defined benefits pension plan

Qualifications

• 2+ years of experience in a senior administrative or executive assistant role.
• Experience supporting technology or digital transformation leaders is a bonus.
• Proven ability to communicate effectively with senior leaders.

Responsibilities

• Manage complex and evolving calendars for two IT Vice Presidents.
• Prepare and organize materials for meetings, including reports and presentations.
• Support budget tracking and invoice processing.

Skills

Organizational Skills

Communication

Time Management

Problem Solving

Tools

Microsoft Office Suite

Job description

Join to apply for the Executive Assistant role at Vancity

Vancity is a member-owned credit union built on the principles of inclusion and social justice. A relentless commitment to their values has helped them challenge the status quo and break down barriers since day one in 1946. They have bold commitments to make Vancity net-zero by 2040 across all mortgages and loans and are pursuing strategies on Indigenous banking and to improve the financial resilience of their members.

Vancity is the largest private sector Living Wage Employer in Canada and has been consistently recognized as one of the Top Employers in Canada. If you’re interested in joining their team of 2,700 diverse individuals and accessing competitive rewards and benefits, all while knowing you are part of a greater movement, then apply today!

About the workplace

As an Executive Assistant (EA) supporting two Vice Presidents within our Information Technology (IT) portfolio, you’ll play a critical role in enabling efficient decision-making and execution across digital initiatives that directly support our members and staff. You’re a highly organized and proactive professional who thrives in a fast-paced, tech-driven environment, and you understand how to navigate the dynamic needs of senior technology leaders.

This is a permanent, full-time role that will enjoy hybrid working arrangements primarily from the Vancity head office location and your Lower Mainland-based home office. Note that this role will involve supporting VPs based on the east coast. This role may require you to work in-office 1-3 days a week, depending on business needs.

A typical day would involve :

• Provide day-to-day administrative and operational support to two IT Vice Presidents, with a focus on enabling their time and priorities to be optimized for strategic impact.
• Manage complex and evolving calendars, coordinate high-volume meeting schedules, and support the efficient exchange of information.
• Prepare and organize materials for meetings such as agendas, presentations, reports, and minutes, often with technical or project-specific content.
• Track and support the execution of technology and transformation priorities, including following up on assigned tasks, deliverables, and reporting.
• Manage sensitive correspondence and communication, often acting as a liaison between the VPs, internal teams, and external partners.
• Support budget tracking, invoice processing, expense reports, and travel logistics, ensuring accuracy and timeliness.
• Continuously improve and document administrative processes, tools, and workflows that support efficiency in the technology leadership team.
• Collaborate closely with other Executive Assistants and stakeholders across IT and the broader organization to ensure seamless coordination.

You have :

• 2+ years of experience in a senior administrative, project coordination, or executive assistant role.
• Experience supporting technology or digital transformation leaders is a bonus.
• An interest in technology trends, an openness to learning new tools and adapting how you work.
• Proven ability to communicate effectively with senior leaders and cross-functional teams, including comfort handling confidential information.
• Strong organizational and time management skills with the ability to prioritize and multitask under tight deadlines.
• Intermediate to advanced knowledge and application of Microsoft Office suite products
• A proactive mindset that seeks out opportunities for efficiency and impact, often anticipating needs before they arise.

You are :

• Collaborative - You thrive in collaborative environments and are eager to learn new processes and systems.
• Able to work independently - Taking a business request from problem statement through discovery by assembling the right stakeholder and subject matter experts.
• Influential - You seek to collaborate and work with cross functional partnerships to get the work done effectively.
• A problem solver - Your skills to diagnose challenges and issues, develop innovative business solutions, and assess risks and opportunities that may affect the business have been put to good use.

We value lived experience, so if you are interested in this role, we encourage you to apply even if you feel your skills don't perfectly align with those listed.

The salary range for this role is $49,700 to $74,500 annually. Base pay offered may vary depending on factors such as relevant qualifications, skills, previous experience, and internal equity. As part of our total rewards package, employees may also be eligible for our annual incentive program, subject to program eligibility requirements.

A career at Vancity is more than just a job, you’re joining a tradition of change-makers who are creating lasting change for our communities. Beyond base pay, we offer a comprehensive total rewards package to ensure our employees are empowered to thrive :

We offer :

• We are the largest private-sector Living Wage Employer in Canada and have been consistently recognized as one of the Top Employers in Canada.
• Our permanent employees qualify for attractive benefit packages that can be customized and changed each year to meet their evolving needs.
• New employees receive between three to four weeks of vacation allowance per calendar year, and the number of vacation days grows.
• In addition to the 10 statutory holidays in British Columbia, Vancity provides an additional three statutory holidays. We offer care days for periods of short-term personal illness or emergency family illness.
• We have flex credits for our health care & dental benefits offering three levels of coverage for you to select from. These benefits will also be effective immediately based on your hire date.
• We understand that retirement means different things to different people and at Vancity we will offer you a Defined benefits pension plan that pays you a retirement income for life.

At Vancity we’re committed to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversity in our workforce is integral so that we can truly represent, understand and respond to our community needs and deliver on our member experience.

We are committed to providing an inclusive and accessible recruitment experience for all candidates. If you require any accommodations at any stage of the recruitment process, please reach out to our Talent Acquisition team at [e-mail] for confidential support. In-person assistance is also available. We will collaborate with you to ensure your needs are met promptly and effectively.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative and General Business

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