Executive Assistant

Impact Recruitment; Vancouver; On-site; CAD 65,000 - 90,000; Full time

Job summary

A leading company in real estate development seeks an Executive Assistant to support the President and other executives. This role involves diverse responsibilities including calendar management, travel arrangements, and personal errands, requiring strong organizational skills and a valid driver's license. Candidates should have significant experience in a similar role and the ability to manage confidential information.

Benefits

Competitive benefits package including medical and dental

Parking provided

Qualifications

• 5+ years as an Executive Assistant, preferably with PA duties.
• Experience booking international travel.
• Proven ability to manage calendars and schedules.

Responsibilities

• Manage calendars and schedules for executives.
• Coordinate meetings, travel arrangements, and personal errands.
• Produce expense reports and manage communication.

Skills

Communication

Task prioritization

Discretion with confidential information

Computer skills

Education

Post-secondary education

Job description

Salary : 65,000.00 CAD to 90,000.00 CAD per annum

Our client is seeking an Executive Assistant. The role will include PA work and will support the President and additional executives on occasion. This is an EA role that will require 5 days in the office, and a vehicle and driver's license for errands. The Executive Assistant will support the President’s day-to-day administrative needs and, as requested, facilitate personal travel, family business, and a variety of diverse responsibilities.

About Our Client

Our client is a real estate development company that brings together designers, consultants, and financial partners to deliver a top-quality product. They have built a collaborative team that works towards the company’s overall goals and vision. They have a diverse portfolio of development projects in the pipeline and a growth mindset.

About the Opportunity

Working directly with the President and supporting multiple executives, you’ll manage calendars, meeting requests, travel arrangements and manage the day-to-day. Personal errands are also part of this role, so you won’t be stuck in the office all day. A valid driver’s license and reliable vehicle are required, as is flexibility with scheduling.

About the Position

• Manages calendars and schedules.
• Provides meeting materials, prepares agendas and presentations.
• Prioritizes communications that may include email and calls.
• Books personal appointments, assists with family appointments.
• General errands, shopping, and personal tasks.
• Manages expenses and produces expense reports.
• Responsible for coordinating meetings, transportation, and international travel.
• Orders office supplies, manages vendor contracts and facilities maintenance.
• Generates reports, formats correspondence and communications.
• Travel around the Lower Mainland - must drive and have access to a reliable vehicle.

The Requirements

• Must have 5+ years in an Executive Assistant role, preferably a role that includes PA work.
• Post-secondary education is preferred.
• Proven ability to prioritize tasks and anticipate needs.
• Must be able to work with confidential information with discretion.
• Experience managing calendars and schedules.
• Experience booking international travel.
• Strong computer skills, and the ability to format and produce quality communications and presentations, are required.
• Excellent communication skills, proven ability to build relationships, trust, and confidence.
• Must be able to pass a background check.
• Access to a reliable vehicle, clear driver's abstract, and driver's license are required.

Compensation

• Annual salary range $65,000 – $90,000, depending on experience and qualifications.
• Competitive benefits package that includes medical and dental.
• Parking provided.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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