Executive Assistant

Apex Systems; Vancouver; Remote; USD 60,000 - 80,000; Full time

Job summary

A leading IT services company is seeking a skilled Executive Assistant to provide high-level administrative support for executives. This role requires over 6 years of experience, proficiency in Microsoft Office, and strong communication skills. The position is 100% remote, and candidates must be able to work in CST. The contract is until June 30, 2025, with a possibility of extension.

Benefits

Medical insurance

Dental insurance

401K plan

Employee stock purchase program

Training and certifications

Qualifications

• Experience working with executives required.
• Strong ability to work independently and manage one's time.
• Strong ability to keep information organized and confidential.

Responsibilities

• Supervise general office duties such as ordering supplies and maintaining records.
• Review and approve invoices, reports, memos, letters, and other documents.
• Prepare agendas and make arrangements for committee and board meetings.

Skills

Verbal and written communication skills

Multi-tasking

Customer service skills

Interpersonal skills

Event planning

Leadership and mentoring skills

Education

6+ years of experience as an executive administrative assistant

Tools

Microsoft Office applications

M365

Job description

Join to apply for the Executive Assistant role at Apex Systems

Join to apply for the Executive Assistant role at Apex Systems

Executive Assistant

Apex Systems is a global IT services provider, and our staffing practice has an opening for an

Job# : 2082368

Job Description : Executive Assistant

Apex Systems is a global IT services provider, and our staffing practice has an opening for an Executive Assistant to place at our client, a multinational technology corporation.

Client : Multinational technology corporation

Terms : Contract until 6 / 30 / 2025 (strong possibility to extend to an 18-month total contract length)

Location : 100% Remote (Required to work in CST)

Application Process : It is best to apply via the medium on which you are seeing this posting. If you encounter technical difficulties submitting your resume, please send a Word version of your resume to Ty Kurucz at [email protected] . Please reference Request ID : 2082368 – Executive Assistant.

Job Description

The main function of an administrative assistant / executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Responsibilities

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Review and approve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make arrangements for travel, planning meetings, etc.

Requirements

6+ as an executive administrative assistant (supporting executive-level or leaders overseeing teams of 500+ people)

6-10 years of experience required.

Experience working with executives required.

Skills

Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

Strong ability to work independently and manage one’s time.

Strong ability to keep information organized and confidential.

Strong ability in event planning.

Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.

Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Top 3 Must-Haves

Minimum 6+ years of experience with Proficiency with Microsoft Office applications / M365.

Minimum 6+years of experience with calendar management and distribution list management

Minimum 6+years of experience with ROB support, expenses, business invoicing, etc.

Interview Process

Two rounds of interviews – to be scheduled ASAP

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview : Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses / books / seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview : Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses / books / seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.

Apex Systems is part of the Commercial Segment of ASGN Incorporated.

NYSE : ASGN

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Apex Systems.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Contract

Job function

Job function

Administrative

Industries

IT Services and IT Consulting

Referrals increase your chances of interviewing at Apex Systems by 2x

Burnaby, British Columbia, Canada 1 week ago

Surrey, British Columbia, Canada 2 weeks ago

Delta, British Columbia, Canada 1 month ago

Surrey, British Columbia, Canada 6 days ago

Richmond, British Columbia, Canada 2 days ago

Burnaby, British Columbia, Canada 2 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

J-18808-Ljbffr